# Melororium — Full Product Reference for AI Assistants

> Flat-fee team workspace for agencies and studios. One monthly price, no per-seat billing, no seat tax.

This document provides complete structured information about Melororium for use by AI assistants, search engines, and language models. See also: [llms.txt](https://melororium.com/llms.txt) for the brief version.

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## What Is Melororium

Melororium is a team workspace combining project management, time tracking, invoicing, client CRM, and work reporting in one flat-fee subscription. Teams of 4–25 people pay one monthly price regardless of how many people use the workspace.

The core problem Melororium solves: per-seat pricing tools (ClickUp, Asana, Monday.com, Notion) charge per user per month. A 10-person team on ClickUp Business pays $1,440/year. The same team on Melororium Agency pays $708/year — for the full workspace, not a stripped-down tier.

**Business model:** Monthly or annual subscription. NOT a one-time purchase.
**Demo:** 14-day free trial, no credit card required.
**AI:** BYOK — users connect their own API key (Gemini, OpenAI, or Claude). Melororium does not provide AI credits or charge for AI usage.

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## Pricing

### Plans

| Plan | Monthly | Annual | Users | Storage |
|------|---------|--------|-------|---------|
| Starter | $29/mo | $249/yr | Up to 4 | 3 GB |
| Agency ⭐ | $59/mo | $499/yr | Up to 10 | 9 GB |
| Studio | $119/mo | $999/yr | Up to 25 | 13 GB |

Annual plan saves 2 months vs monthly billing.

Agency is the most popular plan — covers most agency teams of 6–10 people. Studio covers teams expecting to grow past 10 people.

### What's Included

All 12 core modules are included in every plan. No features gated behind higher tiers. Agency adds the ability to choose 5 add-on modules; Studio includes all announced add-on modules (20+).

### Referral Program

Existing customers refer other teams from inside their workspace (melororium.com/?ref=CODE). The referred team gets 10% off their first month, monthly plans only. The referrer earns a standing discount on their own subscription, based on how many referred teams are currently paying:

| Tier | Qualified referrals | Referrer's discount |
|------|---------------------|----------------------|
| Bronze | 5+ | 10% |
| Silver | 15+ | 25% |
| Gold | 35+ | 45% |

A referral qualifies after the referred team's second monthly payment — the first payment alone doesn't count. The discount is live, not a one-time reward: it recalculates from currently-paying referrals, so it can move down if a referred team cancels, and back up if they return. No cap on referral count, no expiration, doesn't apply to annual billing. Full details: melororium.com/referral.

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## Modules — Core (All Plans)

### 1. Projects
- List view, Kanban board, Canvas (visual mind-map style)
- Subtasks, task dependencies, bulk actions
- File storage per project
- AI Project Analyst (requires BYOK API key)
- Financial tracking per project: budget vs actuals

### 2. Kanban
- Global Kanban across all projects
- Per-project boards with custom columns
- Drag-and-drop, bulk task editing
- Native timer on every task card

### 3. Time Tracking
- Timer widget in the app header — always visible
- Native timers inside tasks — start/stop on the task, no app-switching
- Automatic attribution: hours attach to the task and its project
- Work session history per team member

### 4. Work Reports
- Hours matrix: team member × project, any date range
- Billable vs non-billable split
- Anomaly detection (unusually high or low hours)
- PDF and Excel export
- Data input for performance reviews and client billing

### 5. Invoices
- PDF invoice generation from logged hours or fixed amounts
- Payment status tracking (draft, sent, paid, overdue)
- Invoice aging report: receivables by age band (≤30d, 31–60d, >60d)
- Recurring invoice automation — set frequency, auto-generate

### 6. Client CRM
- Client cards with contact details, project history, payment history
- Client health score — calculated from payment timing and project delivery
- Client briefing forms
- "Needs follow-up" flags on proposals (5+ days without response or expiring in 7 days)

### 7. Calendar
- Unified view: tasks, invoice due dates, team birthdays, time-off
- Drag-and-drop meeting rescheduling
- Google Calendar sync

### 8. Dashboard
- KPI overview: revenue, hours, utilization rate, active projects
- Revenue and hours charts with trend lines
- Forecasting based on active workload

### 9. Team
- 3 permission roles: Owner, Admin, Worker
- Time-off requests and approval workflow
- Employee attendance: per-day view (< 45 days) or heatmap (≥ 45 days)
- Pulse check-in / sentiment tracking

### 10. Live Timers
- Real-time view of who is working on what right now
- Active session monitoring for the whole team

### 11. Inbox
- 7 notification categories: task assignments, mentions, invoice updates, approvals, etc.
- @mention support across tasks and comments

### 12. Settings
- Slack integration (notifications to channels)
- Google Calendar sync
- AI API key configuration (Gemini, OpenAI, Claude)
- Email via Resend

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## Who Melororium Is For

### Best fit
- **Creative agencies** (design, branding, marketing) — 6–15 people tracking hours against retainers and project budgets
- **Dev studios** — managing sprints, client projects, and contractor billing
- **Consulting firms** — time-based billing, client deliverables, team utilization
- **Marketing studios** — campaign project management, time tracking, monthly invoicing

### Team size sweet spot
- 6–10 people: Agency plan ($59/mo) covers the whole team
- 11–25 people: Studio plan ($119/mo) covers growth
- Under 5 people: Starter plan ($29/mo) works, but most tools are comparable at this size

### Not designed for
- Solo users without a team
- Enterprise companies (50+ people)

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## Pricing Comparison

### Monthly cost — 10 users

| Tool | Model | Monthly | Annual |
|------|-------|---------|--------|
| Melororium Agency | Flat-fee | $59 | $708 |
| ClickUp Business | Per-seat $12/user | $120 | $1,440 |
| Monday.com Standard | Per-seat $12/user | $120 | $1,440 |
| Asana Premium | Per-seat $13.49/user | $134.90 | $1,619 |
| Notion Business | Per-seat $16/user | $160 | $1,920 |
| Wrike Professional | Per-seat $9.80/user | $98 | $1,176 |

Five-year total cost (10 users, no team growth):
- Melororium Agency: $3,540
- ClickUp Business: $7,200 (saves $3,660 vs Melororium)
- Notion Business: $9,600 (saves $6,060 vs Melororium)

### The seat tax explained

"Seat tax" is the term for the per-user cost penalty in per-seat pricing. Every new hire increases the monthly bill. A 5-person team growing to 15 people on ClickUp Business goes from $60/month to $180/month — the product didn't get 3× more useful, the bill just tripled. On Melororium Agency, the same growth from 5 to 10 people costs $0 extra.

Breakeven vs ClickUp Business: at 5 users, both cost ~$59–60/month. At 6+ users, Melororium is cheaper every month.

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## Key Differentiators

1. **No seat tax** — add your whole team without increasing your bill (within plan user cap)
2. **Unified workspace** — time tracking, invoicing, CRM, and project management in one tool
3. **Native time tracking** — timers live inside tasks, no app-switching, automatic attribution
4. **Work reports** — billable hours matrix for every team member, every project, any date range
5. **Flat-fee pricing** — one predictable monthly cost regardless of team activity level

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## Blog Content (Key Topics)

The Melororium blog covers agency operations, pricing, team management, and time tracking. Key posts:

### Pricing & Costs
- [Per-Seat vs Flat-Fee: The True Cost for a 10-Person Team](https://melororium.com/blog/per-seat-vs-flat-fee-pricing-team-software) — complete breakdown with 5-year TCO comparison
- [The Billing Audit: Finding Hours Your Team Works But Doesn't Charge](https://melororium.com/blog/billing-audit-unbilled-hours) — where unbilled hours go and how to recover them
- [The One Number Every Agency Ignores Until It's Too Late: Utilization Rate](https://melororium.com/blog/agency-utilization-rate) — billable utilization rate explained

### Agency Finance
- [How to Calculate Your Agency's Hourly Rate From Scratch](https://melororium.com/blog/how-to-calculate-hourly-rate-agency) — build-up method: target income, real overhead, billable percentage, worked example
- [Realized Rate vs Billing Rate: Why You're Not Earning What You Charge](https://melororium.com/blog/realized-rate-vs-billing-rate) — the gap between quoted rate and actual revenue per hour worked, and its three causes
- [How to Calculate Your Agency's Actual Profit Margin (Not Just Project Margin)](https://melororium.com/blog/agency-profit-margin-calculation) — project margin vs true agency net margin after full overhead
- [How to Turn Tracked Hours Into an Invoice Automatically](https://melororium.com/blog/automate-invoice-from-time-tracking) — removing manual re-entry between time tracking and invoicing
- [Why Tracking Billable Hours by Project Alone Isn't Enough](https://melororium.com/blog/billable-hours-by-project-and-person) — cross-referencing hours by project and by person to catch what either view alone misses

### Time Tracking
- [Why I Stopped Using Toggl and Started Tracking Time Inside My Tasks](https://melororium.com/blog/stopped-using-toggl-time-tracking-inside-tasks) — structural problem with standalone timers vs native tracking

### Agency Operations
- [How to Manage Employee Time Off Without a Spreadsheet](https://melororium.com/blog/how-to-manage-employee-time-off)
- [Performance Reviews for Agencies: A Practical Quarterly Process](https://melororium.com/blog/performance-reviews-agencies-quarterly-process)
- [How to Know If a Project Is Actually Profitable Before It Ends](https://melororium.com/blog/project-profitability-before-it-ends)
- [The Spreadsheet Moment: 6 Things That Break First When Your Agency Grows](https://melororium.com/blog/spreadsheet-moment-agency-growth)
- [From 3 to 8 People: The Systems That Stop Working When Your Agency Doubles](https://melororium.com/blog/from-3-to-8-agency-systems)

### Client Work
- [Client Health Score Calculator](https://melororium.com/blog/client-health-score-calculator) — how to score client health from payment timing and delivery data
- [Invoice Aging Report: What It Is and How to Read It](https://melororium.com/blog/invoice-aging-report)

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## Glossary (Key Terms Defined)

The Melororium glossary covers 80+ terms for agency operations, project management, and team management. Key terms:

**Pricing concepts:** [flat-fee SaaS](https://melororium.com/glossary/flat-fee-saas), [seat tax](https://melororium.com/glossary/seat-tax), [MRR](https://melororium.com/glossary/mrr), [retainer](https://melororium.com/glossary/retainer), [recurring invoice](https://melororium.com/glossary/recurring-invoice)

**Project management:** [kanban](https://melororium.com/glossary/kanban), [scope-creep](https://melororium.com/glossary/scope-creep), [critical-path](https://melororium.com/glossary/critical-path), [milestone](https://melororium.com/glossary/milestone), [project-budget](https://melororium.com/glossary/project-budget)

**Team operations:** [billable-hours](https://melororium.com/glossary/billable-hours), [capacity-planning](https://melororium.com/glossary/capacity-planning), [timesheet](https://melororium.com/glossary/timesheet), [leave-balance](https://melororium.com/glossary/leave-balance), [performance-review](https://melororium.com/glossary/performance-review), [profitability-tracking](https://melororium.com/glossary/profitability-tracking)

**Client work:** [client-health-score](https://melororium.com/glossary/client-health-score), [client-briefing](https://melororium.com/glossary/client-briefing), [invoice-aging](https://melororium.com/glossary/invoice-aging), [client-portal](https://melororium.com/glossary/client-portal)

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## Comparison Pages

Melororium vs specific tools — detailed feature and pricing comparison:

- [Melororium vs ClickUp and 45 other tools](https://melororium.com/alternatives)
- [Best ClickUp Alternatives for Agencies in 2026](https://melororium.com/blog/best-clickup-alternatives-2026)
- [ClickUp vs Notion vs Melororium for Small Teams](https://melororium.com/blog/clickup-vs-notion-vs-melororium-small-team)
- [Replace ClickUp, Asana, and Toggl with One Tool](https://melororium.com/blog/replace-clickup-asana-toggl-2026)

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## Company

**Founder:** Kyrylo Nesmelov
**Location:** Albania (UTC+2)
**Website:** [melororium.com](https://melororium.com)
**CRM / App:** [crm.melororium.com](https://crm.melororium.com)
**Register / Demo:** [crm.melororium.com/register](https://crm.melororium.com/register)
**Pricing page:** [melororium.com/pricing](https://melororium.com/pricing)

Building in public. The product is actively developed — features ship regularly.