MELORORIUM FOR ARCHITECTS
Architecture billing software costs $3,852 / year. Flat fee instead.
Harvest, QuickBooks, Asana, Toggl, Notion — each seat grows your monthly bill. Melororium covers your full architecture billing workflow for $59/mo flat: log billable hours on phase task cards, manage client retainers in CRM, and generate fee invoices from time logs. No seat tax,
10 users included. Time tracking, project phases, client invoicing. No seat tax.
THE ARCHITECTURE BILLING PROBLEM
You bill clients by hour and phase — but your tools bill you by seat.
Architecture studios track billable hours carefully because cash flow depends on accurate phase billing. Yet the project management tools, time trackers, and invoicing software running that work charge you per person per month. Add a project architect, add a coordinator, add a consultant — every tool in your stack bills you more. Melororium charges a flat $59/mo for 10 users. Log design hours inside phase task cards, view real-time fee utilization, and generate professional invoices from time logs — without switching apps or assembling spreadsheets.
The SaaS Tax
Here is what you are paying every year to run a fragmented workflow:
Cumulative SaaS Tax vs. Flat-Fee Subscription
That's $15,765 saved over 5 years — enough to cover a senior architect's annual professional development or a full workstation refresh for the studio.
ARCHITECT BILLING WORKFLOW
From project brief to fee invoice, without switching apps.
Stop logging hours in Harvest, tracking phases in Asana, and billing in QuickBooks. Melororium connects your phase Kanban, architect timers, client CRM, and fee invoices in one flat-fee workspace — so your team spends more time on design and less time reconciling three separate billing systems.
Project Fee and Phase Setup
Create a client record with contracted fee amount, billing method (fixed fee or hourly), and project timeline milestones. Link directly to a phase Kanban board. View total contracted fee, hours logged, and budget remaining at a glance — no manual spreadsheet reconciliation between systems.
Phase Kanban and Task Assignment
Build project boards with phases matching your delivery process: Schematic Design, Design Development, Construction Documents, Permit Review, Construction Administration, Closeout. Assign tasks to architects and consultants, set phase deadlines, and move milestones forward without leaving the workspace.
Billable Hour Logging
Every task card has a built-in stopwatch. Architects log design hours, client meeting time, site visit duration, and coordination hours directly inside each task. Hours accumulate against the project automatically — no separate time tracker, no end-of-month timesheet assembly, no billing disputes over undocumented hours.
Invoice Generation from Time Logs
When a phase closes or a billing period ends, open Work Reports and select the project. Melororium aggregates all logged hours, applies billing rates, and generates a professional fee invoice in one click. Track payment status on your project calendar alongside upcoming permit deadlines.
VALUE COMPARISON
Why pay per seat when you can go flat-fee?
Compare face-to-face. Other SaaS platforms lock your workflows and data behind endless per-seat fees. We believe professional software should be a flat fee for your whole team.
The old way
Paying monthly subscription taxes for every minor tool you use.
Scattered operational records causing workflow gaps and missed hours.
Heavy, sluggish cloud interfaces wasting your daily billable capacity.
Compiling raw timesheets manually to calculate project margins.
The Melororium way
Flat monthly fee for your whole team. Secure, scalable workspace.
Unified time logging and accounting tied directly to active tasks.
Fast, responsive workspace with no per-seat billing.
Integrated ledger automation generating live performance reports.
EARLY FEEDBACK
See what teams say about Melororium.
Early adopters from agencies and studios share how ditching the subscription stack changed how their teams operate.
Clara Moss
Founder, Mossglow Studio
"I had a successful shop and absolutely no idea if I was actually making money."
Tom Brauer
Founder, Linkframe
"I was paying to make my own life harder."
Marcus Webb
Founder, North Signal Studio
"Every Friday felt like an archaeology dig."
Built for modern digital operations.
Join the early adopters scaling their business layout with Melororium.
PRODUCT FAQ
Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Compare alternatives
Starter ($29/mo) covers up to 4 users — ideal for small teams. Agency ($59/mo, most popular) covers up to 10 users and lets you pick 5 additional modules on top of the 12 core ones. Studio ($119/mo) covers up to 25 users and unlocks all 20+ announced modules. All plans are billed monthly or yearly (save ~30% annually).
Switch plans anytime — your data stays intact and the transition takes seconds. Upgrade is prorated automatically. No lock-in, no penalties for growing your team.
Per-seat billing means every new hire costs more across every tool in your stack. Melororium charges one flat monthly fee for your whole team — add 1 person or 10, the price stays the same. No seat tax that compounds as you grow.
Security is non-negotiable. Melororium operates on end-to-end data encryption (TLS 1.3) with enterprise-grade database separation. Our AI features use strict Bring Your Own Key (BYOK) architecture — your data is never used for model training.
Yes. Melororium supports dedicated Client Portals at no extra cost. Clients can view project timelines and download deliverables. Guest client access does not count against your team seat limit.
Every plan includes: Dashboard, Kanban, Projects, Calendar, Team management, Client CRM, Invoices, Work Reports, Live Timers, Inbox, Time Tracker, and Settings. Agency and Studio plans add extra modules on top of these.
Architecture Billing Software: Track Hours, Manage Project Phases, and Invoice Clients Without Seat Tax
Architecture studios run on billable hours and project phases. You track design time by task, invoice clients at phase milestones, and manage consultant costs that feed back into client fees. The software stack most studios assemble — a time tracker, a project management tool, and an invoicing app — charges per seat for each one. As you add an architect, a project coordinator, or a structural consultant, every tool in that stack bills you more. A flat-fee workspace covers your whole team for one monthly price, so your billing infrastructure doesn't grow against you as your studio does.
How Architecture Studios Bill Clients — and Where the Time Goes
Architecture fees typically combine fixed phase fees and hourly billing for additional services: owner-requested design changes, site visits, permit applications, consultant coordination. The fixed phase work is straightforward to invoice. The hourly work is where billing breaks down — time logged in a separate app, not connected to tasks, reconciled manually at the end of each billing period. The result is hours that get missed, time attributed to the wrong project, and billing disputes that strain client relationships. Tracking billable hours inside the task where the work happens — not in a separate time tracker — eliminates the reconciliation step and gives every logged hour a project and a task context automatically.
Architecture Billing Rate Calculation
Architecture billing rates typically range from $150–$400/hour depending on the role and firm structure — principal architect, project architect, associate, intern. When a client questions a charge, the defense is the time log: which tasks were worked, by whom, for how long, on which date. A workspace that captures this at the task level gives your team audit-ready billing records without any extra work.
Project Phase Tracking for Architecture Studios
Architecture projects move through defined phases: Schematic Design, Design Development, Construction Documents, Permit Review, Construction Administration, Closeout. Each phase has different team compositions, different deliverables, and different billing milestones. A Kanban board configured to match your delivery stages gives every team member visibility into where each project stands without requiring a status meeting. When tasks in Construction Documents are overdue, the principal sees it on the board, not in a delayed email thread. When a phase nears completion, the work report shows the hours logged by each architect — ready to attach to a milestone invoice without manual compilation.
Tracking Consultant Costs Inside Projects
Many architecture projects involve consultants whose fees pass through to the client with a coordination markup. Structural engineers, mechanical and electrical engineers, civil engineers, landscape architects. Their costs live alongside your team's logged hours in the project record — giving you the complete cost picture for each phase before you send the invoice, not after.
Architecture Invoicing: From Time Logs to Client Invoices in One Step
When a phase closes or a billing period ends, the invoicing step should take minutes, not hours. Open Work Reports, select the project and date range, review the logged hours by team member and task, and generate the invoice. Melororium builds the invoice from logged time data — no manual calculation, no copy-paste from a spreadsheet, no risk that a line item doesn't match the actual hours worked. For fixed-phase invoicing, you set the phase amount and generate the invoice at milestone completion. For hourly billing, the invoice populates from task time logs at your configured billing rates. Both methods track payment status on your project calendar alongside upcoming permit submission deadlines and phase milestones.
What Architecture Studios Spend on a Seat-Tax Stack
A 10-person architecture studio using standard tools pays roughly $3,852 per year in software seat charges: Harvest for time tracking and billing ($1,080/yr for 10 seats), Asana Business for project phase management ($1,200/yr for 10 seats), QuickBooks Online Plus for invoicing ($792/yr), and Toggl Track Team for supplemental time logging ($540/yr). Add documentation in Notion Plus ($240/yr) and the total is $3,852 before any usage-based add-ons. Melororium's Agency plan covers 10 users for $59/mo ($708/yr) — replacing all five tools. The $3,144 annual saving over a five-year engagement covers a full workstation upgrade or two years of professional development for a junior architect on your team.
Own your architecture billing workflow. Flat fee.
$59/mo flat for 10 users. Phase task boards, task-embedded timers, client CRM, fee invoice generation, and financial reports — all in one workspace. No seat renewals, no seat tax, no add-on fees. Start a 14-day free demo, no card needed.