MELORORIUM FOR COACHING BUSINESSES
Your coaching business stack costs $3,248 / year. Flat fee instead.
Kajabi, HoneyBook, Harvest, QuickBooks, Dubsado — every coach and program coordinator is a monthly charge. Melororium replaces all five for $59/mo flat. Manage client programs on Kanban boards, track coaching session hours inside each task, and generate invoices from logged time. No seat tax,
10 users included. Client management, session tracking, invoicing. No seat tax.
THE COACHING STACK TAX
Every new coach or coordinator you add makes your software bill worse.
Coaching businesses operate on retainers and session-based billing — but the CRM, scheduling, and invoicing tools you rely on charge you per user every month. Add an associate coach, add a program coordinator, add an intake specialist — and every tool in your stack extracts more monthly revenue from your margin. Melororium covers your full coaching workflow for $59/mo flat: client intake, session scheduling, coaching hour logging, program progress tracking, and invoice generation. One flat price for the whole team.
The SaaS Tax
Here is what you are paying every year to run a fragmented workflow:
Cumulative SaaS Tax vs. Flat-Fee Subscription
That's $16,240 saved over 5 years — enough to invest in a professional studio setup or fund a full group program launch.
COACHING PROGRAM WORKFLOW
From client intake to program invoice, in one workspace.
Stop managing client programs in Kajabi, contracts in HoneyBook, session logs in Harvest, and billing in QuickBooks. Melororium keeps your coaching program Kanban, session timers, client CRM, and invoice PDF on one screen. Your coaches spend more time with clients and less time managing four disconnected admin systems.
Client Intake and Program Record
Create a client card in the CRM with program type, session package, billing amount, coach assignment, and program start and end dates. Every client record links to their active coaching Kanban and outstanding invoices — complete relationship visibility from intake to program completion without switching tools.
Coaching Program Kanban
Build a Kanban board per client or cohort with program stages: Onboarding, Active Coaching, Milestone Check-in, Breakthrough Review, Program Completion. Assign session prep tasks, reflection exercises, and accountability check-ins to specific coaches. Track progress with sub-100ms drag response and deadline alerts.
Coaching Session Hour Logging
Every task card has a built-in stopwatch. Coaches log one-on-one session time, group workshop hours, preparation time, and follow-up email durations directly inside each task. Hours accumulate against the client program automatically at configured rates — no separate tracker, no disputed billing, no manual timesheet exports.
Package Invoice Generation
When a billing milestone arrives — monthly retainer, session package, or program phase — open Work Reports and select the client. Melororium aggregates all coaching hours at configured rates, generates a professional PDF invoice in one click, and tracks payment status on your calendar alongside upcoming session dates.
VALUE COMPARISON
Why pay per seat when you can go flat-fee?
Compare face-to-face. Other SaaS platforms lock your workflows and data behind endless per-seat fees. We believe professional software should be a flat fee for your whole team.
The old way
Paying monthly subscription taxes for every minor tool you use.
Scattered operational records causing workflow gaps and missed hours.
Heavy, sluggish cloud interfaces wasting your daily billable capacity.
Compiling raw timesheets manually to calculate project margins.
The Melororium way
Flat monthly fee for your whole team. Secure, scalable workspace.
Unified time logging and accounting tied directly to active tasks.
Blazing-fast local-first execution with zero interface latency.
Integrated ledger automation generating live performance reports.
ZERO LOADING SPINNERS
Local-first compilation. Zero server delays.
Melororium compiles all database transactions straight inside your client engine before pushing silent sync tasks to the server.
IndexedDB direct write — zero network dependency
React virtual DOM diff — 1 animation frame
Async worker sync — invisible to the user
Server roundtrip + JSON parse + re-hydrate
LIVE TEST
Run a latency benchmark
Simulate a real workspace action and measure local vs remote execution time.
Click run to measure local performance.
EARLY FEEDBACK
See what teams say about Melororium.
Early adopters from agencies and studios share how ditching the subscription stack changed how their teams operate.
Clara Moss
Founder, Mossglow Studio
"I had a successful shop and absolutely no idea if I was actually making money."
Tom Brauer
Founder, Linkframe
"I was paying to make my own life harder."
Marcus Webb
Founder, North Signal Studio
"Every Friday felt like an archaeology dig."
Built for modern digital operations.
Join the early adopters scaling their business layout with Melororium.
PRODUCT FAQ
Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Compare alternatives
Starter ($29/mo) covers up to 4 users — ideal for small teams. Agency ($59/mo, most popular) covers up to 10 users and lets you pick 5 additional modules on top of the 12 core ones. Studio ($119/mo) covers up to 25 users and unlocks all 20+ announced modules. All plans are billed monthly or yearly (save ~30% annually).
Switch plans anytime — your data stays intact and the transition takes seconds. Upgrade is prorated automatically. No lock-in, no penalties for growing your team.
With per-seat tools, every new hire costs more. A 10-person team on ClickUp pays $1,440/yr in seat fees alone. Melororium charges one flat monthly fee for your whole team — add 1 person or 10, the price stays the same. No seat tax that eats into your margins as you grow.
Security is non-negotiable. Melororium operates on end-to-end data encryption (TLS 1.3) with enterprise-grade database separation. Our AI features use strict Bring Your Own Key (BYOK) architecture — your data is never used for model training.
Yes. Melororium supports dedicated Client Portals at no extra cost. Clients can view project timelines and download deliverables. Guest client access does not count against your team seat limit.
Every plan includes: Dashboard, Kanban, Projects, Calendar, Team management, Client CRM, Invoices, Work Reports, Live Timers, Inbox, Time Tracker, and Settings. Agency and Studio plans add extra modules on top of these.
Coaching Business Management Software: Client Sessions, Billing, and Team Operations in One Workspace
Coaching businesses have operational needs that sit at the intersection of service delivery, client relationship management, and professional billing. Whether running a solo practice that has grown to a team, a group coaching programme, or an executive coaching firm, the business side of coaching requires systematic client management, session tracking, programme delivery coordination, and accurate invoicing. Most tools used by coaches are built for solo practitioners — they charge per seat and break down as the business grows. This guide explains how a flat-fee team workspace serves growing coaching businesses.
The Business Operations of a Growing Coaching Practice
A coaching practice with two to eight coaches faces operational challenges that do not exist for solo practitioners. Client assignments need to be managed across coaches. Session notes and programme progress need to be accessible to the right people without exposing private client information. Invoicing needs to reflect the correct coach, the correct programme, and the correct session count. Scheduling and reminders need to be coordinated without a dedicated administrative layer. Most coaching practices at this scale are using a combination of tools that were appropriate for a solo practice and have not kept pace with growth: a CRM that was free for one user but now costs per seat, a scheduling tool, a separate invoicing tool, and email or Slack for internal coordination. The result is administrative overhead that consumes time that should be spent in sessions.
Tracking Billable Session Time
Coaching billing is typically structured around sessions: a fixed fee per session, a package of sessions at a bundled rate, or a monthly programme fee. In all cases, tracking which sessions have been delivered and which have been billed is essential — both to manage client relationships accurately and to ensure no delivered sessions fall off the invoice. Melororium's time tracking embedded in tasks handles session logging: each coaching session is a task with a timer, logged against the client CRM record.
Melororium for Coaching Business Operations
Coaching businesses using Melororium organise by client in the CRM — one record per coaching client, with their programme details, session history, and billing information. Each coaching programme becomes a project with the client linked: a 12-week executive coaching programme, a group leadership workshop series, a team development engagement. Sessions are tasks within the project. The coach logs the session in the task, noting duration and any relevant context. Post-session follow-up tasks (homework review, resource delivery, progress notes) are added as subtasks. At billing time, the work report shows all sessions delivered in the billing period — the invoice is generated from this data directly.
Group Coaching Programme Management
Group coaching programmes involve delivering consistent sessions to multiple clients simultaneously. In Melororium, a group programme project contains both the session delivery tasks and the administrative tasks (cohort communication, resource distribution, progress tracking). Each cohort member has a CRM record linked to the programme project. Individual session notes can be stored within the task for reference.
Team Coordination for Multi-Coach Practices
A coaching practice with multiple coaches needs clear assignment of clients to coaches, visibility into each coach's session load and availability, and coordination of shared resources (assessment tools, programme materials, client feedback tracking). Melororium's team and project structure provides this coordination without requiring each coach to be in a separate tool.
Invoicing Coaching Clients: Packages, Retainers, and Sessions
Coaching invoicing takes several forms. Package invoicing bills the full programme fee at the start or in instalments. Session invoicing bills per session as delivered. Monthly retainer invoicing charges a fixed fee for ongoing access. Melororium handles all three models through its flexible invoicing system. For package sales, create the invoice with the programme fee as a single line item. For session billing, generate the invoice from logged sessions in the work report. For retainer clients, create a recurring monthly invoice template. All invoices are branded PDFs generated directly from the workspace.
Client Progress Tracking
Beyond billing, coaching practices need to track client progress against programme goals. Melororium's task notes and project structure support basic progress documentation — session outcomes, goals discussed, next steps agreed. For practices that need richer client progress tracking (psychometric assessments, structured feedback loops, goal visualisation), Melororium pairs with a dedicated coaching platform for the client-facing experience while handling the operational and billing layer.
Scaling a Coaching Practice Without Scaling Tool Costs
A coaching practice that grows from 2 coaches to 8 coaches faces a decision: continue using tools priced for solo operators (which break down at team scale) or switch to team tools with per-seat pricing (which penalise every hire). Melororium's flat-fee model eliminates this dilemma. The Agency plan at $59/month covers 10 users — appropriate for a coaching firm with 4–8 coaches and administrative support. Adding a third coach to the workspace does not change the monthly bill. The cost of the workspace as a percentage of revenue decreases as the practice grows, not increases — the opposite of what happens with per-seat pricing.
Own your coaching operation. Flat fee.
$59/mo flat for 10 users. Program Kanban, session time logging, client CRM, invoice generation, and financial dashboards — all in one workspace. No seat renewals, no seat tax, no add-on fees. Start a 14-day free demo, no card needed.