MELORORIUM FOR AGENCIES
Your agency tool stack costs $2,980 / year. Flat fee instead.
ClickUp, Harvest, Xero, Slack, Monday — every seat charged monthly, every year forever. Melororium replaces all five for $59/mo flat. 10 users, no per-seat fees.
10 users included. All modules. No seat tax.
THE SEAT TAX
Every agency hire makes your software bill worse.
Per-seat pricing punishes growth. Add a developer, add a designer, add a PM — and your tool stack charges you more every month for the privilege. Melororium charges a flat monthly fee, regardless of how many people you add.
The SaaS Tax
Here is what you are paying every year to run a fragmented workflow:
Cumulative SaaS Tax vs. Flat-Fee Subscription
That's $14,900 saved over 5 years. Enough to hire a mid-level contractor for three months.
REAL NUMBERS
What a 10-person agency actually spends.
Studio Forma. 10 people. Design + dev. Switched from ClickUp + Harvest + Xero + Slack in Q1 2026.
Tool stack before
$2,980 / yr
ClickUp · Harvest · Xero · Slack · HoneyBook
Melororium Agency
$59/mo flat
10 users · all modules · no seat tax
Saved over 5 years
$14,601
That's a junior hire for 5 months
“We were paying $248/month just to track time and send invoices. Now we pay $59/mo flat for the whole team. The switch paid off in five weeks.”
Studio Forma — 10-person design agency
CHOOSE YOUR PLAN
One price. Your whole team.
No seat tax. No per-user billing. No upsells after you subscribe.
Starter
$29/mo
4 users · flat-fee
Small agency or studio pod.
- All 12 core modules
- Tasks, Kanban, Calendar
- Time tracking + work reports
- Client CRM + invoicing
- BYOK AI (Gemini / OpenAI)
- 14-day free demo
Agency
$59/mo
10 users · flat-fee
The plan most agencies choose.
- Everything in Starter
- 10 full team seats
- Choose 5 add-on modules
- Priority workspace setup
- Slack + Google Cal integration
- 14-day free demo
Studio
$119/mo
25 users · flat-fee
Growing studio or full-team shop.
- Everything in Agency
- 25 full team seats
- All announced modules
- Advanced work reports
- PDF + Excel export
- 14-day free demo
Launching July 30, 2026 — prices locked at checkout today.
AGENCY DELIVERY
From brief to invoice, in one workspace.
Assign staff rates, track project health, run Kanban boards, and sync cashflow — without switching tabs or paying another tool.
Staff Rate Matrix
Set hourly cost-rates per team member. Time logs auto-calculate project cost and margin in real time — no spreadsheet needed.
Portfolio Health Board
See all active client projects on one screen: manager, progress %, budget burn, and deadline. Switch in under 100ms.
Kanban Per Client
Every project gets its own board. Drag tasks across lanes, assign team members, set due dates. No cloud lag.
Invoice to Payment
Generate a PDF invoice from time logs in one click. Track payment status directly on the calendar alongside project deadlines.
VALUE COMPARISON
Why pay per seat when you can go flat-fee?
Compare face-to-face. Other SaaS platforms lock your workflows and data behind endless per-seat fees. We believe professional software should be a flat fee for your whole team.
The old way
Paying monthly subscription taxes for every minor tool you use.
Scattered operational records causing workflow gaps and missed hours.
Heavy, sluggish cloud interfaces wasting your daily billable capacity.
Compiling raw timesheets manually to calculate project margins.
The Melororium way
Flat monthly fee for your whole team. Secure, scalable workspace.
Unified time logging and accounting tied directly to active tasks.
Blazing-fast local-first execution with zero interface latency.
Integrated ledger automation generating live performance reports.
ZERO LOADING SPINNERS
Local-first compilation. Zero server delays.
Melororium compiles all database transactions straight inside your client engine before pushing silent sync tasks to the server.
IndexedDB direct write — zero network dependency
React virtual DOM diff — 1 animation frame
Async worker sync — invisible to the user
Server roundtrip + JSON parse + re-hydrate
LIVE TEST
Run a latency benchmark
Simulate a real workspace action and measure local vs remote execution time.
Click run to measure local performance.
EARLY FEEDBACK
See what teams say about Melororium.
Early adopters from agencies and studios share how ditching the subscription stack changed how their teams operate.
Clara Moss
Founder, Mossglow Studio
"I had a successful shop and absolutely no idea if I was actually making money."
Tom Brauer
Founder, Linkframe
"I was paying to make my own life harder."
Marcus Webb
Founder, North Signal Studio
"Every Friday felt like an archaeology dig."
Built for modern digital operations.
Join the early adopters scaling their business layout with Melororium.
PRODUCT FAQ
Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Compare alternatives
Starter ($29/mo) covers up to 4 users — ideal for small teams. Agency ($59/mo, most popular) covers up to 10 users and lets you pick 5 additional modules on top of the 12 core ones. Studio ($119/mo) covers up to 25 users and unlocks all 20+ announced modules. All plans are billed monthly or yearly (save ~30% annually).
Switch plans anytime — your data stays intact and the transition takes seconds. Upgrade is prorated automatically. No lock-in, no penalties for growing your team.
With per-seat tools, every new hire costs more. A 10-person team on ClickUp pays $1,440/yr in seat fees alone. Melororium charges one flat monthly fee for your whole team — add 1 person or 10, the price stays the same. No seat tax that eats into your margins as you grow.
Security is non-negotiable. Melororium operates on end-to-end data encryption (TLS 1.3) with enterprise-grade database separation. Our AI features use strict Bring Your Own Key (BYOK) architecture — your data is never used for model training.
Yes. Melororium supports dedicated Client Portals at no extra cost. Clients can view project timelines and download deliverables. Guest client access does not count against your team seat limit.
Every plan includes: Dashboard, Kanban, Projects, Calendar, Team management, Client CRM, Invoices, Work Reports, Live Timers, Inbox, Time Tracker, and Settings. Agency and Studio plans add extra modules on top of these.
The Complete Guide to Flat-Fee Project Management for Digital Agencies
Digital agencies run on margins. Every hour logged, every project delivered on time, every invoice sent accurately — these are the levers that determine whether a month ends with profit or a quiet loss. Yet the tools most agencies rely on for project management, time tracking, client communication, and invoicing are engineered to extract money from you as you grow. Per-seat SaaS pricing turns every new hire into a financial penalty. This guide explains why a flat-fee workspace like Melororium is the structural change agencies need — and how to get the most from it.
Why Agency Growth Gets Taxed by Per-Seat SaaS
The business model of every major project management SaaS platform is identical: charge per user, per month. When you have three people, the bill is manageable. When you hire your fifth project manager and your tenth developer, you have quietly turned your toolstack into a recurring liability that scales against you. Consider a typical 10-person digital agency. ClickUp Business charges $12 per seat per month — that is $1,440 a year just for task management. Add Harvest for time tracking at $12 per seat, another $1,440. Add Xero or QuickBooks for invoicing, Slack for communication, Notion for documentation. A standard 10-person agency stack often totals $4,000–$6,000 per year — and that number grows every time you add a team member. This is not a small inefficiency. Over five years, a 10-person agency pays $20,000–$30,000 in tool subscriptions while receiving no equity, no accumulated asset, and no price stability. When any one of those vendors decides to raise prices — and they all eventually do — your options are a painful migration or accepting the new rate. Melororium charges $59/month flat for up to 10 users. That is $708 per year. Every tool you need — project boards, time tracking, CRM, invoices, reports — is included. No seat tax. No surprise price hikes. No renegotiating every time you onboard a new team member.
The Hidden Productivity Cost of Tool Fragmentation
Per-seat pricing is only half the problem. The other half is fragmentation. When project management lives in ClickUp, time tracking lives in Harvest, client records live in a CRM, and invoices get generated in a separate accounting tool, your team loses hours every week switching contexts, exporting CSVs, and reconciling data that should be connected. A project manager running a client campaign needs to check task completion in one tool, pull time logs from a second, verify budget in a third, and draft an invoice in a fourth. Every handoff between tools is a place where data can be wrong, where context gets lost, and where your billable time turns into administrative overhead. Melororium eliminates those handoffs by design. Tasks, timers, client records, and invoice generation are all built inside the same workspace. When a task is completed with logged hours, those hours are already available to convert into an invoice line item — no export, no copy-paste, no reconciliation.
How Melororium Is Built for Agency Workflows
Agency work has a predictable rhythm: a client arrives, a project is scoped, a team is assigned, work is tracked, a deliverable ships, and an invoice goes out. Melororium is structured around exactly this cycle — not built as a generic task manager that agencies have to bend into shape. The CRM module stores client records with contract details, billing rates, and communication history. Projects connect directly to a client record, so every deliverable is tied to its account. Tasks inside projects can have assigned users, due dates, priorities, and embedded time trackers. Team members clock in and out at the task level — so every minute is attributed to the right project and the right client automatically. At the end of a billing cycle, a project manager opens the Work Reports module, sees every tracked hour by team member and by project, applies the billing rate, and generates a PDF invoice in minutes. No CSV exports. No manual calculations. No reconciliation with a separate accounting tool.
Project Kanban: Built for Multi-Client Management
Most agencies run five to fifteen active client projects simultaneously. Keeping the status of each project visible — without requiring a separate Slack message or status meeting — is where most agency tools fail. Melororium's Kanban boards are designed for multi-project visibility. The global board shows every active task across every project at once. Per-project boards drill into the specific delivery stages for a single client engagement. PMs can spot blocked tasks, unassigned items, and approaching deadlines in a single view.
Time Tracking Embedded in Every Task
Agency profitability depends on accurate time attribution. When time tracking is a separate tool, it gets skipped. When it is embedded in the task itself — a single click starts a stopwatch, another click stops it — compliance is near 100%. Melororium's timers live inside the task detail drawer. Team members never leave the workspace to log time, and every logged minute is instantly associated with a project and client.
Invoicing Without a Separate Accounting Tool
Melororium generates professional PDF invoices directly from tracked hours and project data. Set your billing rates per client or per team member, select the billing period, and Melororium assembles the invoice. No manual line items. No importing time logs from another tool. Invoices carry your branding and can be sent directly from within the workspace.
Melororium vs. ClickUp, Asana, and Monday for Agencies
The three most common project management tools at agencies are ClickUp, Asana, and Monday.com. Each has genuine strengths — but each is also built as a horizontal tool that serves everyone from solo bloggers to enterprise IT departments. Agencies need depth in specific areas: time tracking tied to billing, client-level reporting, and invoice generation. None of the three platforms include these natively. ClickUp is feature-rich but its time tracking is basic and invoicing requires a separate integration. Asana is clean but has no built-in time tracking at all — agencies using it always pair it with Harvest or Toggl, adding $1,200–$1,800 per year. Monday.com has strong visual planning but no billing or invoicing tools. Melororium is narrower in horizontal breadth but deeper in the agency-specific stack. It does not try to replace Figma for design collaboration or GitHub for code review. It replaces the five tools that sit between client acquisition and invoice payment: task management, time tracking, client records, project reporting, and billing.
Total Cost Comparison Over 5 Years (10-person Agency)
ClickUp Business + Harvest + QuickBooks: approximately $4,500/year, $22,500 over five years. Asana Advanced + Toggl Track + Xero: approximately $5,200/year, $26,000 over five years. Monday Work Management + Time Doctor + invoicing tool: approximately $5,400/year, $27,000 over five years. Melororium Agency plan: $708/year ($59/month), $3,540 over five years — all tools included, no seat tax as the team grows.
Setting Up Melororium for Your Agency in the First Week
Getting an agency running on Melororium takes less than a day of setup. The first step is creating your team workspace and inviting your team members — all 10 are included in the Agency plan at no extra cost. The second step is configuring your client records in the CRM: one record per client, with their billing rate and contract details attached. From there, create a project for each active engagement and link it to the corresponding client. Add your current sprint tasks to the project Kanban and assign them to team members. Team members start their first timer on day one, and by the end of the week you have a live view of how hours are being spent across every client. The first invoice cycle is where agencies see the full value: instead of exporting time logs from Harvest and manually building an invoice in a separate tool, Melororium assembles everything automatically. Most agency owners report saving three to five hours per billing cycle after switching.
Migrating From Your Current Stack
You do not need to migrate everything at once. A practical approach is to run one month with Melororium alongside your existing tools, letting team members familiarise themselves with the task boards and timers while you verify the reports match what you expect. After one billing cycle, most agencies cancel their time tracking subscription first — it is the most redundant tool. CRM and invoicing usually follow in month two.
The Flat-Fee Model: Why Stability Matters More Than Features
The SaaS industry has trained businesses to evaluate tools on feature lists. But for agencies, the more important factor is pricing stability. A tool that costs $59/month today and $59/month in three years — regardless of team size — is worth more than a feature-rich platform that will renegotiate pricing every time you hit a new seat tier. Melororium's pricing is flat by design. The Agency plan is $59/month for up to 10 users. When you add your ninth team member, your bill does not change. When you onboard a freelance contractor for a month, your bill does not change. You can build annual budgets with confidence because you know exactly what this line item costs. For an agency founder or operations director, this predictability is a meaningful business benefit — not just a nice-to-have. It means you can make hiring decisions without simultaneously calculating tool cost increases. It means your profitability model stays intact as you grow.
Stop paying per seat. Own your stack.
$59/mo flat for 10 users. Tasks, time tracking, client CRM, invoicing, financial reports. No seat renewals, no seat tax, no add-on fees.
💡 Multi-seat is coming Q4 2026 — lock today's flat monthly rate now. Start as owner, add your team later. Vote on roadmap →