MELORORIUM FOR AGENCIES
Bill clients, track hours, and run every project from one flat-fee workspace.
Melororium gives agencies of 4 to 25 people a shared CRM, live timers, and PDF invoicing under one login, for one price that doesn't grow with headcount.
14-day free demo. No credit card required.
How agencies use Melororium
Run retainer clients without rebuilding boards every month
Clone a project structure automatically so every retainer starts the month the same way.
- Auto-clone project structure monthly
- Reset statuses without losing history
- One board per retainer client
Features
Features for agency teams
Five add-ons built into the Agency plan
Budget Guardian, Smart Templates, Team Sentiment, Project Alerts AI, and Backup & History come with no extra fee.
Live timers your team already sees
Watch active timers per project to know who's working on what right now.
Client booking pages
Let prospects and clients grab a slot on your calendar without an email thread.
Client-only guest access
Give a client visibility into their project without handing them access to your whole workspace.
Deadline and budget alerts
Get notified when a task slips or a project crosses its budget line.
Project history you can roll back
Revert a task or project to an earlier version after a client changes their mind mid-project.
Proposal-to-project handoff
A signed proposal creates the project automatically, so nothing waits on manual setup.
Built for agencies
Run the whole agency on one flat monthly fee.
The Agency plan covers 15 users and 9GB storage for $59/month, with five live add-ons (Budget Guardian, Smart Templates, Team Sentiment, Project Alerts AI, Backup & History) included. Agencies of up to 25 people move to Studio for $119/month.
$59
per month, whole agency
15
users included
9GB
storage included
Ready-made solutions for agency processes
More templatesAgency Project Management
Kanban + time tracking + client CRM in one ready-to-use board
Client Onboarding Template
From signed contract to first delivery in under a week — no gaps
Retainer Hours Tracking
Track hours used vs. hours sold for every retainer client
Profitability Report
See actual profit margin per client and per project — not guesses
Agency Retainer Agreement Tracker
Track retainer terms, used hours, and renewals for every client on retainer
Client Proposal Template
Send branded proposals — client accepts, project creates automatically
Project Budget Burn Alert Setup
Know when you hit 80% of project budget before the client notices
Monthly Retainer Project Template
Auto-clone your retainer board every month — same structure, reset statuses
Other ways agencies use Melororium
Tracking retainer hours
See hours used versus hours sold for every retainer client in one view.
Running team capacity checks
Know who has room for a new project before you promise a deadline you can't hit.
Onboarding new hires
Assign role-specific onboarding checklists so a new hire tracks their own progress.
Measuring client profitability
See which client makes money once hours and expenses are counted.
Collecting client briefs
Send a structured intake form instead of a scattered email chain before kickoff.
Watching team sentiment
Run a short weekly check-in to catch burnout before a project deadline makes it worse.
Storing signed contracts
Keep contracts and NDAs attached to the client record instead of a shared drive folder.
For adjacent teams and processes
Useful reading for agencies
How to Calculate Your Agency's Actual Profit Margin (Not Just Project Margin)
An agency can have healthy-looking margins on every individual project and still be barely profitable once you account for everything the business actually costs to run. Project margin and agency net margin are two different numbers.
Read article
Why Agencies Lose Money on Retainer Clients — And Don't Notice Until Month 4
Retainer clients feel like stable income. Until you track actual hours against them and realise you've been delivering 40 hours for a 20-hour retainer for three months. Here's how to stop it.
Read articleMelororium blog
Guides, playbooks and real agency numbers, every week.
Go to the blogFrequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Retainer Hours Tracking and Budget Guardian show hours used versus hours sold in real time, so you catch a retainer running over before month four. Budget Guardian is one of five add-ons included free on the Agency plan.
Yes. The Public Status Page module shares a live, no-login view of project progress, so clients stop emailing for updates and never see your other clients' data.
Backup & History, Smart Templates, Budget Guardian, Team Sentiment, and Project Alerts AI, all live and included at no extra cost on the $59/month Agency plan for up to 15 users.
Yes. The Proposals module (Agency plan and up) lets a client accept a proposal online, and Melororium creates the project from it automatically, with no manual setup step.
Move to the Studio plan, which covers up to 25 users and 13GB of storage for $119/month and adds Smart Onboarding, the one Studio-exclusive module, for role-based new-hire checklists.