For event agencies
Coordinate every event timeline, vendor, and client invoice in one workspace
The Agency plan costs $59 a month for up to 15 people and 9GB of storage, with Budget Guardian and Project Alerts AI included. Try Melororium free for 14 days, no credit card required.
14-day free demo. No credit card required.
How event agencies use Melororium
Run the countdown to event day on one board
Track every task from vendor booking to load-out as stages on a single project board per event.
- Kanban stages from planning to load-out
- Task owners and deadlines for every event milestone
- One board per event, visible to the whole team
Features
Why event agencies pick Melororium
Budget alerts before vendor costs run over
Budget Guardian flags an event when spend crosses your threshold, before it eats the margin.
A shared calendar for every event date
Load-in times, rehearsals, and event dates sit on one calendar the whole team can see.
Contracts and run-of-show files in one drive
Vendor contracts and run-of-show documents live next to the tasks that reference them.
Proposals a client can approve online
Send an event proposal and get it signed without a separate document tool.
Deadline alerts land inside the task
A vendor deadline or budget threshold notifies the right person without a separate check-in call.
Clients and vendors join as guests
Bring in a client or vendor to review a timeline without adding them to your user count.
Hours logged per event, not guessed afterward
Timers run against event tasks, so billable hours are recorded as the work happens.
Flat-fee pricing
One price for your whole event team
The Agency plan costs $59 a month for up to 15 people and 9GB of storage, with Budget Guardian, Smart Templates, and Project Alerts AI included. No per-event add-on fees.
$59/mo
Agency plan, up to 15 people
9GB
storage included
14 days
free demo, no card required
Templates for event planning teams
More templatesEvent Planning Template
Vendor coordination, timeline, and team tasks — all in one event board
Project Kickoff Checklist
20-point checklist so every project starts without gaps
Client Proposal Template
Send branded proposals — client accepts, project creates automatically
Milestone Invoice Template
Invoice per project phase, not per month — bill when you deliver
Project Budget Tracker
Track costs vs. budget per project — catch overruns before they happen
Meeting Agenda Template
Pre-built meeting agendas with action items that become tracked tasks
Expense Report Template
Log project expenses, categorize, and include them in client invoices
Client Onboarding Template
From signed contract to first delivery in under a week — no gaps
More ways Melororium covers event operations
Booking page for client calls
Let a prospective client book a planning call directly on your calendar, no email back-and-forth.
Public status page for live clients
Share event progress through a live page, so a client stops emailing to ask where things stand.
Recurring event setups
Clone a recurring event's board every cycle with the same vendor list and task structure.
Work reports after the event
Generate a report of hours and tasks completed per event without building it by hand.
Smart Templates for repeat event types
Save your standard conference or wedding structure once and reuse it for the next booking.
Team Sentiment check-ins
Weekly pulse checks catch a stretched event team before crunch week turns into burnout.
Time off visibility before you staff an event
Check who is available before assigning a crew to event weekend.
Built for other team types too
Coaching businesses
Client sessions, packages, and payments tracked without a spreadsheet.
Consulting firms
Engagements, deliverables, and billable hours in a single client record.
Remote teams
Async task tracking and shared calendars for people working across time zones.
Small teams
A flat-fee workspace sized for 4 to 15 people, without a per-seat bill.
Further reading for event agencies
How to Write a Project Proposal That Wins Clients and Prevents Scope Creep
A project proposal is not a quote. It is a document that defines deliverables, exclusions, timeline, and payment, before work begins. Here is the 6-part structure that wins projects and protects margins.
Read article
Client Briefing Forms: How to Structure, Send, and Track Them
Most agencies start projects with scattered emails, repeat questions, and missing context. A structured client brief eliminates all three — before the kickoff call.
Read articleMelororium blog
Guides, playbooks and real agency numbers, every week.
Go to the blogFrequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Yes. Budget Guardian lets you set a spend threshold per event and sends an alert when vendor costs approach that limit.
Send a Client Briefing form. The client's answers land in the workspace already structured, attached to the event.
Yes. The Public Status Page shares live progress on an event without a login or access to your internal workspace.
Yes. The Booking Page lets a client pick an open slot on your calendar directly, no email thread needed.
The Agency plan covers up to 15 people for $59 a month, with 9GB of storage and Budget Guardian included.