For budget-focused teams
See project costs in real time, before the budget breaks.
Melororium turns logged hours and expenses into live project costs, so budget overruns show up while there is still time to act.
14-day free demo. No credit card required.
How budget-focused teams use Melororium
Get warned before a project goes over
Budget Guardian flags projects approaching their cost ceiling while there is still time to adjust scope.
- Alerts trigger before the invoice is already wrong
- Works from real logged hours and expenses
- Included with the Agency plan
Features
Features for budget-focused teams
Alerts before you blow the budget
Budget Guardian flags projects approaching their cost ceiling, not after the invoice is already wrong.
Cost per project, updated live
Project Health turns logged hours into real-time cost, so budget status never needs a manual spreadsheet.
Work Reports turns hours into dollars
Work Reports converts every logged hour into labor cost per project and per person.
See what is billed and what is still owed
Invoice Tracking separates paid, pending, and overdue invoices in one list.
Recurring budgets reset automatically
Recurring Projects rebuilds retainer budgets each cycle instead of you recreating the board by hand.
One record per client, one rate per client
Clients keeps the agreed rate, retainer terms, and payment history on a single card.
Expenses sit next to the invoice they belong to
Invoices groups project costs and line items into one PDF sent straight to the client.
Pricing
Real-time budget tracking without a spreadsheet
The Agency plan costs $59/mo for up to 15 users with 9GB storage, and includes Budget Guardian, the add-on that watches every project’s cost as it happens.
$59/mo
Agency plan, up to 15 users
5
add-ons included on Agency
14-day
free demo, no credit card
Ready-made solutions for budgeting processes
More templatesProject Budget Tracker
Track costs vs. budget per project — catch overruns before they happen
Profitability Report
See actual profit margin per client and per project — not guesses
Payment Tracking Template
Never lose track of who owes you money — all invoices in one view
Client Time Budget
Set time budgets per client, alert when approaching the limit
Project Budget Burn Alert Setup
Know when you hit 80% of project budget before the client notices
Labor Cost Tracker
Turn logged hours into cost per project, per person, per client
Work Report Matrix
Project × person × cost — who worked where, for how much
Milestone Invoice Template
Invoice per project phase, not per month — bill when you deliver
Other ways budget-focused teams use Melororium
Retainer budgets tracked against hours sold
Know how much of a monthly retainer is left before the client asks.
Expenses rolled into client invoices
Log material and project expenses, then include them directly on the invoice.
Profit margin per client
See which clients are profitable, not only the ones who pay on time.
Budget burn alerts at 80%
Get flagged before a project’s spend crosses the line you set, not after.
Fixed-price costing without hourly math
Track cost against a flat project fee the same way you track an hourly one.
Capacity planning to avoid overbudget hires
Check team capacity before committing to a project that needs more hands.
Quarterly reviews backed by real numbers
Pull cost and margin data straight from logged work instead of an estimate.
Other workspace setups worth a look
Articles for budget-focused teams
How to Calculate Your Agency's Actual Profit Margin (Not Just Project Margin)
An agency can have healthy-looking margins on every individual project and still be barely profitable once you account for everything the business actually costs to run. Project margin and agency net margin are two different numbers.
Read article
How to Track Project Budget in Real Time
Budget Guardian shows spend vs budget for every project in real time. Burn chart, profit margin, alerts at 80%, all calculated from time logs automatically.
Read articleMelororium blog
Guides, playbooks and real agency numbers, every week.
Go to the blogFrequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Budget Guardian compares logged hours and expenses against the budget you set for a project and flags it once it crosses a threshold you control, before the final invoice is already wrong.
Budget Guardian ships as one of five add-ons on the Agency plan, which costs $59/mo for up to 15 users and 9GB storage.
Work Reports and Invoice Tracking show cost and billed amount per project, and since every project ties to a client record in Clients, you can roll that data up per client.
Yes. Invoices and Project Health work from logged expenses and time regardless of whether you bill the client hourly or at a fixed price, so budget status still tracks against real cost.
Recurring Projects rebuilds the project structure on your schedule, and Budget Guardian’s threshold applies fresh to each new cycle instead of carrying over last month’s spend.