MELORORIUM FOR PR AGENCIES
Your PR agency tool stack costs $6,400 / year. Flat fee instead.
Monday.com, Harvest, HubSpot, Xero, Asana — every account executive and media relations specialist is a monthly charge. Melororium replaces all five for $59/mo flat. Manage press campaigns on Kanban boards, track billable hours per client retainer, and generate invoices from time logs. No seat tax,
10 users included. Campaign management, retainer tracking, client invoicing. No seat tax.
THE PR RETAINER TAX
Every new account executive you hire makes your software bill worse.
PR agencies run on monthly retainers — but the CRM and project tools managing those retainers charge you per seat every month. Add a junior account executive, add a media analyst, add a copywriter — and every tool in your stack bills you more. Melororium charges $59/mo flat for 10 users and handles your entire operational workflow: campaign Kanban, hourly billing, client contact management, retainer invoicing, and financial reporting. Replace five monthly bills with one flat-fee subscription.
The SaaS Tax
Here is what you are paying every year to run a fragmented workflow:
Cumulative SaaS Tax vs. Flat-Fee Subscription
That's $32,000 saved over 5 years — enough to run a full-scale media event or fund a six-month content production retainer.
PR CAMPAIGN WORKFLOW
From media brief to retainer invoice, in one workspace.
Stop managing press campaigns in Monday, tracking billable hours in Harvest, maintaining media contacts in HubSpot, and billing in Xero. Melororium keeps your campaign Kanban, AE timers, client retainer CRM, and invoice PDF on one screen. Your account executives spend time securing coverage, not switching between four admin portals.
Client Retainer and Contact Record
Create a client card in the CRM with retainer value, billing cycle, account executive assignment, campaign scope, and key media target list. Every client record links directly to active campaigns and outstanding invoices — you see the full relationship health at a glance without switching tools.
Campaign and Media Outreach Board
Build a Kanban board per campaign with stages matching your PR workflow: Strategy, Outreach, Pitch Sent, Pickup, Published, Reporting. Assign tasks to account executives and media analysts, attach journalist contact notes, and move items forward with sub-100ms drag response. No sync lag.
Billable Hour Logging per Retainer
Every task card has a built-in stopwatch. Account executives log time spent on pitching, drafting press releases, coordinating interviews, and compiling coverage reports directly inside the task. Hours accumulate against the client retainer automatically — no separate time tracker, no end-of-month reconciliation guesswork.
Monthly Retainer Invoice
When the billing period closes, open Work Reports and select the client. Melororium shows total hours logged per team member against configured rates, generates a professional PDF invoice in one click, and updates payment status on your project calendar alongside upcoming pitch deadlines.
VALUE COMPARISON
Why pay per seat when you can go flat-fee?
Compare face-to-face. Other SaaS platforms lock your workflows and data behind endless per-seat fees. We believe professional software should be a flat fee for your whole team.
The old way
Paying monthly subscription taxes for every minor tool you use.
Scattered operational records causing workflow gaps and missed hours.
Heavy, sluggish cloud interfaces wasting your daily billable capacity.
Compiling raw timesheets manually to calculate project margins.
The Melororium way
Flat monthly fee for your whole team. Secure, scalable workspace.
Unified time logging and accounting tied directly to active tasks.
Blazing-fast local-first execution with zero interface latency.
Integrated ledger automation generating live performance reports.
ZERO LOADING SPINNERS
Local-first compilation. Zero server delays.
Melororium compiles all database transactions straight inside your client engine before pushing silent sync tasks to the server.
IndexedDB direct write — zero network dependency
React virtual DOM diff — 1 animation frame
Async worker sync — invisible to the user
Server roundtrip + JSON parse + re-hydrate
LIVE TEST
Run a latency benchmark
Simulate a real workspace action and measure local vs remote execution time.
Click run to measure local performance.
EARLY FEEDBACK
See what teams say about Melororium.
Early adopters from agencies and studios share how ditching the subscription stack changed how their teams operate.
Clara Moss
Founder, Mossglow Studio
"I had a successful shop and absolutely no idea if I was actually making money."
Tom Brauer
Founder, Linkframe
"I was paying to make my own life harder."
Marcus Webb
Founder, North Signal Studio
"Every Friday felt like an archaeology dig."
Built for modern digital operations.
Join the early adopters scaling their business layout with Melororium.
PRODUCT FAQ
Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Compare alternatives
Starter ($29/mo) covers up to 4 users — ideal for small teams. Agency ($59/mo, most popular) covers up to 10 users and lets you pick 5 additional modules on top of the 12 core ones. Studio ($119/mo) covers up to 25 users and unlocks all 20+ announced modules. All plans are billed monthly or yearly (save ~30% annually).
Switch plans anytime — your data stays intact and the transition takes seconds. Upgrade is prorated automatically. No lock-in, no penalties for growing your team.
With per-seat tools, every new hire costs more. A 10-person team on ClickUp pays $1,440/yr in seat fees alone. Melororium charges one flat monthly fee for your whole team — add 1 person or 10, the price stays the same. No seat tax that eats into your margins as you grow.
Security is non-negotiable. Melororium operates on end-to-end data encryption (TLS 1.3) with enterprise-grade database separation. Our AI features use strict Bring Your Own Key (BYOK) architecture — your data is never used for model training.
Yes. Melororium supports dedicated Client Portals at no extra cost. Clients can view project timelines and download deliverables. Guest client access does not count against your team seat limit.
Every plan includes: Dashboard, Kanban, Projects, Calendar, Team management, Client CRM, Invoices, Work Reports, Live Timers, Inbox, Time Tracker, and Settings. Agency and Studio plans add extra modules on top of these.
PR Agency Project Management: Managing Retainers, Campaigns, and Billing Without Per-Seat SaaS
Public relations agencies manage ongoing client relationships, reactive media response, proactive campaign planning, and continuous content output — all simultaneously, for multiple clients. The operational complexity of PR work requires coordinated task management, accurate time tracking for retainer billing, and client communication logging. Most project management tools handle part of this well; few handle all of it. This guide explains why PR agencies need an integrated workspace and how flat-fee pricing makes it economically viable.
The PR Agency Operational Model
PR agencies typically operate on monthly retainers: clients pay a fixed monthly fee for an agreed level of service — a certain number of press releases, media outreach campaigns, social content, crisis communication preparedness. The agency must deliver the promised scope, track the hours spent, and bill consistently month after month. Beyond retainer work, PR teams handle reactive assignments: a media enquiry arrives, a crisis needs response, an interview needs scheduling. These tasks are not planned in advance and need to be captured, assigned, and resolved quickly. Task management for PR is therefore a combination of planned campaign work and reactive event management — a combination that generic project boards handle poorly.
Time Tracking for Retainer-Based PR Work
Retainer billing requires hours to be tracked accurately against each client. When a PR team is working on five retainer clients simultaneously, each team member needs to log their time by client — so the agency can see whether each retainer is being adequately serviced and where the team's hours are concentrated. Without this visibility, agencies routinely over-service some clients (losing margin) and under-service others (risking churn).
Melororium for PR Agency Workflow
PR agencies using Melororium create a CRM record per client with their retainer details and monthly fee. A standing monthly project per client is linked to the CRM record, with Kanban columns for the monthly campaign rhythm: Planning, Content Production, Outreach, Media Coverage, Reporting. Recurring tasks — monthly newsletter, weekly social content, quarterly media audit — are created as standing items that repeat each month. Team members log time inside tasks as they work on each client. The account manager can see at any point how many hours have been logged to each client this month — ensuring retainer commitments are being met without over-service. At month end, the work report generates the retainer invoice automatically.
Crisis Management and Reactive Task Handling
When a media enquiry or crisis situation arrives, it needs to enter the workflow immediately — assigned to the right person, with a clear deadline. In Melororium, reactive tasks are created with high priority flags, assigned to the responsible team member, and tracked from the same board as planned campaign work. The project manager sees all urgent items clearly, regardless of whether they were planned or reactive.
Media Coverage Tracking and Reporting
PR agencies need to report media coverage to clients monthly. Melororium's CRM records can store media placement notes alongside project data, and the work reports can be configured to show deliverables alongside hours — giving account managers the material to build client reports without compiling data from multiple sources.
Flat-Fee Pricing for Boutique PR Agencies
Boutique PR agencies — typically 5–15 people serving 8–20 active clients — are the organisations most penalised by per-seat SaaS pricing. They are too small to negotiate enterprise volume discounts, but large enough that per-seat costs accumulate significantly. A 10-person boutique PR agency paying per-seat rates for project management, time tracking, and CRM spends $3,500–$6,000/year on tools. Melororium at $708/year (Agency plan) covers project management, time tracking, CRM, and invoicing for 10 users. The $2,800–$5,300 annual savings is meaningful for a boutique agency operating on typical PR margins of 15–25%.
Onboarding a New PR Retainer Client in Melororium
Adding a new retainer client takes under an hour. Create the CRM record with contact details, billing rate (typically the monthly retainer fee), and any notes about the engagement scope. Create the standing monthly project and configure the Kanban columns to match your campaign workflow for this client. Assign the account manager and any supporting team members. Set up the first monthly invoice template. From month one, every hour spent on this client is tracked and attributed. By month three, you have clear data on actual hours per client versus retainer assumptions — information that is valuable for pricing future retainer renewals and for managing team capacity.
Stop paying per seat. Own your PR stack.
$59/mo flat for 10 users. Campaign Kanban, task-embedded timers, client retainer CRM, invoice generation, and financial dashboards — all in one workspace. No seat renewals, no seat tax, no add-on fees. Start a 14-day free demo, no card needed.