Comparison · July 2026
Trello vs Notion 2026: Full Pricing & Feature Comparison for Teams
Trello vs Notion 2026: Trello Premium $600/yr vs Notion Plus $960/yr for 10 users. Neither includes time tracking or invoicing. Side-by-side comparison.
Quick answer
Trello: $5/user/month (Premium, billed annually): $600/year for 10 users. Best for simple kanban task boards. No documents, no wikis, no time tracking. Notion: $8/user/month (Plus, billed annually): $960/year for 10 users. Best for flexible docs and databases. No native time tracking, no invoicing, no structured task management. Most teams end up paying for both: Trello for boards, Notion for docs: $1,560/year combined and you still need Toggl for time tracking. Verdict: choose Trello if your team lives in kanban boards and uses a separate wiki. Choose Notion if your team needs flexible databases and documents. If you need tasks, time tracking, and client billing in one tool, neither one covers it.
About Trello and Notion
Trello is a kanban-based project management tool owned by Atlassian since 2017. It popularized the drag-and-drop card management interface when it launched in 2011. Trello's core is deliberately simple: lists and cards on a board. Extended functionality: calendar views, automations, integrations: requires Power-Ups, some of which cost extra on top of the subscription. The Premium plan costs $5 per user per month billed annually. Trello has no native time tracking, no invoicing, and no client CRM. For small teams that need only visual task tracking, it works well. For agencies doing client work, Trello is significantly underpowered: it cannot track time, generate invoices, or manage client records.
Notion is an all-in-one workspace combining documents, databases, wikis, and basic task management in a flexible, freeform canvas. Founded in 2016, it became popular as a knowledge management tool before teams started using it for project tracking. Notion excels at documentation, company wikis, and flexible database-driven views such as gallery, calendar, and board. It does not include native time tracking, invoicing, or client CRM: teams that need those features must integrate separate tools at additional cost. Notion is subscription-based at $8 per user per month on the Plus plan (billed annually). The flexibility that makes Notion powerful also requires significant upfront setup investment, and database structures can become complex to maintain.
Pricing: Trello vs Notion (2026)
Trello: $5/user/month (Premium, billed annually): $600/yr for 10 users. Notion: $8/user/month (Plus, billed annually): $960/yr for 10 users. Melororium is one flat price for the whole team: $29/mo for 4 people, $59/mo for 15, $119/mo for 25. A new hire never changes the invoice.
Receipts are for a 10-person team on each tool's lowest paid tier, billed annually. Prices as of July 2026.
Feature comparison
Key differences: Trello vs Notion
A feature-by-feature breakdown of what each tool includes, and what it does not.
Both Trello and Notion include Kanban boards. Implementations differ between the two: worth testing both during trial periods if this specific feature drives your decision.
Notion includes Document workspace & wikis natively. Trello does not offer this out of the box, which may be a deciding factor for teams that rely heavily on this capability in their workflow.
Neither Trello nor Notion includes Native time tracking out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes Client CRM out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes Invoicing & billing out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes Work reports per team member out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes Project budget tracking out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes Team workload overview out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes Flat-fee team pricing out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Neither Trello nor Notion includes No per-seat tax out of the box. This is one of the gaps that leads teams to consider an all-in-one alternative like Melororium, which includes this feature.
Who should choose each tool?
Trello is best for individuals and small teams of 1–5 people who need simple, visual kanban task management with no learning curve: and manage billing and time tracking in separate tools.
Notion is best for teams that prioritize documentation, knowledge bases, and flexible database-driven workflows over structured project management with time tracking or billing features.
Melororium is best for agencies, design studios, and service businesses of 4–25 people who want to replace multiple SaaS subscriptions with one flat-fee workspace and stop paying per seat as their team grows.
The third option
Not Trello. Not Notion. One flat price for the whole team.
Trello Premium + Notion Plus = $1,560/year for 10 users: and you still need Toggl ($1,080/year) for time tracking and a separate billing tool for invoicing. Melororium covers all of this in one workspace for $59/mo ($708/year) flat: no seat tax, no separate subscriptions. That is over $900/year cheaper than running Trello and Notion side by side, with time tracking and invoicing included.
$0
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4–25
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Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Trello: $5/user/month (Premium, billed annually): $600/year for 10 users. Best for simple kanban task boards. No documents, no wikis, no time tracking. Notion: $8/user/month (Plus, billed annually): $960/year for 10 users. Best for flexible docs and databases. No native time tracking, no invoicing, no structured task management. Most teams end up paying for both: Trello for boards, Notion for docs: $1,560/year combined and you still need Toggl for time tracking. Verdict: choose Trello if your team lives in kanban boards and uses a separate wiki. Choose Notion if your team needs flexible databases and documents. If you need tasks, time tracking, and client billing in one tool, neither one covers it.
Trello costs $5/user/month (Premium, billed annually): that is $600/yr for 10 users. Notion costs $8/user/month (Plus, billed annually): $960/yr for 10 users. Both tools charge per-seat annual subscriptions. By comparison, Melororium is $59/mo for 15 users (Agency): one flat price, no per-user billing.
Trello Premium + Notion Plus = $1,560/year for 10 users: and you still need Toggl ($1,080/year) for time tracking and a separate billing tool for invoicing. Melororium covers all of this in one workspace for $59/mo ($708/year) flat: no seat tax, no separate subscriptions. That is over $900/year cheaper than running Trello and Notion side by side, with time tracking and invoicing included.
Both Trello and Notion are cloud-based tools that work well for remote and distributed teams. Trello is best for individuals and small teams of 1–5 people who need simple, visual kanban task management with no learning curve: and manage billing and time tracking in separate tools. On the other hand: Notion is best for teams that prioritize documentation, knowledge bases, and flexible database-driven workflows over structured project management with time tracking or billing features. For remote teams doing client work and needing to track time and invoice clients, both tools leave gaps that require additional subscriptions.
Yes, Trello and Notion can be used side by side: some teams use one for task management and the other for documentation or reporting. However, running two subscriptions means paying $600/yr for 10 users plus $960/yr for 10 users per year, managing two sets of data, and dealing with two separate workflows. Most teams combine tools precisely because each lacks something the other has. That incompleteness is worth addressing at the tool selection stage rather than patching with integrations.
For agencies and service teams of 4–25 people, Melororium offers the lowest per-team cost: $59/mo for 15 users (Agency plan), flat fee, no seat tax. It combines task management, time tracking, client CRM, and invoicing in one workspace: eliminating the need to subscribe to separate tools for each function. Compared to Trello ($600/yr for 10 users) and Notion ($960/yr for 10 users), the savings are significant: and the price never rises when a new team member joins.