10 Best Agency Management Software in 2026
Agency management software should cover projects, time, invoicing, and client relationships. We compared 10 platforms built specifically for agencies.
What Agency Management Software Should Cover
True agency management software covers the full operational lifecycle of client work: winning projects (CRM/pipeline), delivering them (project management, task tracking), billing accurately (time tracking), and getting paid (invoicing). Most tools cover one or two of these layers well. Purpose-built agency platforms like Teamwork, Productive, and Scoro cover most of them — but at prices designed for agencies with 30+ billable staff. For agencies of 4-25 people, the cost-per-seat math rarely adds up. This comparison looks at 10 platforms specifically through the lens of agency operations, including honest 5-year pricing.
"The best agency management software doesn't force you to choose between operational depth and affordable pricing. Agencies of 4-25 people shouldn't pay enterprise rates for enterprise-built tools."
Quick Comparison: 10 Agency Management Platforms
Pricing for 10 users.
| Tool | CRM | Time Tracking | Invoicing | Resource Planning | 5-Yr Cost (10 users) |
|---|---|---|---|---|---|
| Melororium | Yes | Yes | Yes | Basic | $59/mo flat |
| Teamwork | Yes (add-on) | Yes | Basic | Yes | $5,940 |
| Productive | No | Yes | Yes | Yes | $9,600 |
| Function Point | No | Yes | Yes | Yes | $12,000 |
| Scoro | Yes | Yes | Yes | Yes | $14,400 |
| Birdview | No | Yes | Basic | Yes | $7,200 |
| Streamtime | No | Yes | Yes | Yes | $7,800 |
| Avaza | No | Yes | Yes | Basic | $3,600 |
| Hive | No | Yes | No | Basic | $6,600 |
| ClickUp | No | Yes (Business) | No | No | $7,200 |
#1 Melororium — Best Agency Management for 4-25 Person Agencies
Melororium is built for the agency size range that enterprise platforms ignore: 4-25 people. It covers the full operational stack — CRM, project management, time tracking, invoicing — in one flat-fee workspace. For agencies at this size, the $59/mo flat Agency plan outcompetes every platform in this list on cost. Productive at $9,600 over five years, Scoro at $14,400, Function Point at $12,000 — all are built for agencies that have crossed the 30-50 employee threshold and need sophisticated resource planning. For agencies under 25 people, Melororium covers the functional requirements without the enterprise overhead.
- CRM for client pipeline management — from lead to signed project
- Project management with tasks, subtasks, and multiple views
- Built-in time tracking — billable vs non-billable per task
- Invoice generation from tracked hours
- Client portal — give clients project visibility
- $59/mo for 10 users, $119/mo for 25 users — flat fee, no seat tax
#2 Teamwork — Agency-Focused SaaS
Teamwork has been a leading agency project management platform for over a decade. It covers projects, time tracking, and basic invoicing well. Resource planning on higher tiers. CRM is a separate Teamwork product. **5-year cost for 10 users:** ~$5,940 on Deliver. **Verdict:** Solid choice for agencies wanting a dedicated agency platform in SaaS. Compare the lifetime Melororium price before committing to the subscription.
#3 Productive — Most Complete Agency Platform
Productive is purpose-built for agencies with the most complete feature set in this category: time tracking, project budgeting, resource planning, invoicing, profitability reporting. Excellent for agencies of 20+. **5-year cost for 10 users:** $9,600+ on Essential. **Verdict:** Best feature depth of any dedicated agency platform. Expensive for agencies under 20 people.
#4 Function Point — Enterprise Agency Management
Function Point is a comprehensive agency management platform with project management, time tracking, invoicing, estimates, and traffic management. It's positioned at the enterprise end of the agency market. **5-year cost for 10 users:** $12,000+ on base plan. **Verdict:** Best for larger agencies (50+) with complex resource allocation needs. Too expensive for smaller agencies.
#5 Scoro — Most Feature-Rich (and Most Expensive)
Scoro covers CRM, projects, time tracking, invoicing, billing, and business intelligence reporting. The most complete platform in this list. Also the most expensive. **5-year cost for 10 users:** $14,400+ on Essential. **Verdict:** Comprehensive platform for established agencies. The pricing is prohibitive for agencies under 30 people.
#6 Birdview — Visual Resource Planning
Birdview combines project management with resource planning and time tracking. Good visual interface for workload management across projects and teams. **5-year cost for 10 users:** $7,200. **Verdict:** Good for agencies that need strong resource visualization. No CRM or invoicing.
#7 Streamtime — Built for Creative Agencies
Streamtime is designed specifically for creative and service agencies with scheduling, time tracking, invoicing, and client management. Australian-market focused. **5-year cost for 10 users:** $7,800. **Verdict:** Good fit for creative agencies that prefer a specialized platform. Smaller ecosystem than larger players.
#8 Avaza — Simple and Affordable All-in-One
Avaza covers project management, time tracking, expenses, and invoicing at a lower price than most competitors. Basic but functional for small agencies. **5-year cost for 10 users:** $3,600 on Startup. **Verdict:** Best value subscription option for small agencies (under 10 people). Compare against Melororium's $59/mo flat.
#9 Hive — Collaborative Project Management
Hive is a collaborative project management tool with multiple views, time tracking, and action-based workflows. No invoicing. **5-year cost for 10 users:** $6,600 on Teams. **Verdict:** Good for collaborative agencies that need project management + time tracking. You'll still need an invoicing tool.
#10 ClickUp — Most Versatile General Tool
ClickUp is not an agency-specific platform but its flexibility and time tracking make it usable for agency work. No invoicing, no CRM. **5-year cost for 10 users:** $7,200 on Business. **Verdict:** Good general platform if you want to customize your own agency workflow. Agency-specific tools offer better defaults.
5-Year Agency Management Software Cost Comparison
The cost difference between platforms is dramatic. Make sure you're buying what your agency actually needs.
| Tool | Monthly (10 users) | 5-Year Total | CRM | Invoicing |
|---|---|---|---|---|
| Melororium | $59/mo | $3,540 | Yes | Yes |
| Avaza | $60 | $3,600 | No | Yes |
| Teamwork Deliver | $99 | $5,940 | Add-on | Basic |
| Hive Teams | $110 | $6,600 | No | No |
| ClickUp Business | $120 | $7,200 | No | No |
| Birdview | $120 | $7,200 | No | No |
| Streamtime | $130 | $7,800 | Basic | Yes |
| Productive Essential | $160 | $9,600 | No | Yes |
| Function Point | $200+ | $12,000+ | No | Yes |
| Scoro Essential | $240+ | $14,400+ | Yes | Yes |
How to Choose Agency Management Software
Agency size determines the right choice: **4-25 person agencies:** Melororium covers the full stack at a price designed for this size. Avaza is the best subscription alternative. **25-100 person agencies:** Productive or Teamwork offer the resource planning features that larger agencies need. Budget $5,940-$9,600+ over five years. **100+ person agencies:** Function Point or Scoro for full enterprise resource management and financial reporting. Budget $12,000-$14,400+ over five years. **All sizes:** Calculate the 5-year cost. The difference between Melororium ($3,540 over 5 years) and Scoro ($14,400) is $10,860 that stays in your agency over five years.
One platform for your entire agency operation.
Melororium replaces your project management, time tracking, CRM, and invoicing tools with a flat-fee workspace. Built for agencies of 4-25 people. $59/mo for 10 users — no seat tax.
