Dubsado alternative
The flat-fee alternative to Dubsado.
Dubsado handles client onboarding and contracts beautifully: but lacks team task management and time tracking. Melororium adds the team execution layer for $59/mo flat, no seat tax.
Common questions answered
What is Melororium?
Melororium is a modular team workspace that unifies task management, time tracking, client CRM, and financial reporting in one application. One flat monthly fee for your whole team: from $29/mo. No seat tax, no per-user billing.
How does Melororium replace Dubsado pricing?
Unlike Dubsado's recurring per-seat billing, Melororium charges one flat monthly fee for your whole team: Starter $29/mo (4 users), Agency $59/mo (15 users), Studio $119/mo (25 users). Add team members and your price doesn't change. No seat tax, no hidden costs.
Is Melororium a good alternative to Dubsado?
Yes. Melororium is a strong Dubsado alternative for digital agencies, small teams, and studios that need fast project management, built-in time tracking, and financial visibility: without paying per-seat subscription fees.
Is Dubsado's client-intake focus missing the team project execution your agency needs?
Dubsado excels at client onboarding flows, contract automation, and payment collection: but once a project is signed, agencies need task boards, time tracking, and team coordination that Dubsado does not provide.
No team task management
Dubsado has no Kanban boards, no milestone tracking, and no team task assignment. After client contracts are signed through Dubsado, agencies switch to Asana, ClickUp, or Notion for actual project execution: creating a workflow gap between client management and delivery.
No time tracking
Dubsado does not track time. Agencies billing clients hourly must use a separate time tracker (Toggl, Harvest, or Clockify) and manually reconcile hours to Dubsado invoices. This cross-tool reconciliation adds 30–60 minutes of admin per invoice cycle.
Per-project client focus
Dubsado is optimized for managing individual client relationships and projects: not for managing a team of 5–15 people delivering across 10+ concurrent projects. Agency owners managing team workload allocation quickly outgrow Dubsado's single-client workflow model.
Why teams are leaving Dubsado for Melororium.
Client intake and contracts only: no team Kanban or task assignment.
No time tracking: billable hours require a separate subscription.
Per-client workflow model that breaks down when managing 10+ concurrent projects.
Client CRM with linked project Kanban boards and assigned team tasks.
Native time tracking with live timers built into the same workspace.
$59/mo for 15 users (Agency): team and client management in one flat-fee workspace.
Head-to-head feature breakdown.
See exactly how we compare against Dubsado on what matters.
What is Dubsado? A complete overview for 2026.
Dubsado is a business management platform for creative entrepreneurs and client-based service providers, founded in 2016 in Los Angeles by Jake and Becca Berg. Built around client relationship management, contract automation, and workflow triggers, Dubsado covers lead management, proposal creation, contract sending, invoicing, automated email sequences, and form builders. The Premier plan costs $40/month. Dubsado's workflow automation is its core differentiator: triggering contract sends, email sequences, and invoice schedules based on form submissions or project status changes. Like HoneyBook, Dubsado is designed for individual service providers managing their own client workflow, not for teams managing delegated project delivery.
What Dubsado does well
Advanced workflow automation with multi-step trigger sequences: Dubsado's workflow builder chains multiple automated actions: sending a proposal, following up if unopened after 3 days, sending the contract once the proposal is accepted, scheduling a payment plan on contract signature. These automation chains handle the entire administrative sequence between first contact and project start.
Custom form builder for intake, questionnaires, and contracts: Dubsado's form builder creates client-facing intake questionnaires, booking forms, project briefs, and satisfaction surveys with conditional logic and automatic responses. Service providers capture all project information from clients in one structured form rather than scattered email exchanges.
Canned email sequences with personal touch triggers: Dubsado's email automation personalizes outreach with client name, project details, and date variables while automating the timing and trigger conditions. Service providers maintain responsive client communication without manually drafting each email.
Who Dubsado is best for
Independent creative professionals and 1–3 person studios who run primarily relationship-based client businesses with complex onboarding sequences, contract automation, and payment plans. Dubsado is the right choice when client intake automation and contract workflow management are the primary requirements.
Where it falls short
No team task management: Dubsado has no Kanban boards, no milestone tracking, and no team task assignment. After client contracts are signed through Dubsado, agencies switch to Asana, ClickUp, or Notion for actual project execution: creating a workflow gap between client management and delivery.
No time tracking: Dubsado does not track time. Agencies billing clients hourly must use a separate time tracker (Toggl, Harvest, or Clockify) and manually reconcile hours to Dubsado invoices. This cross-tool reconciliation adds 30–60 minutes of admin per invoice cycle.
Per-project client focus: Dubsado is optimized for managing individual client relationships and projects: not for managing a team of 5–15 people delivering across 10+ concurrent projects. Agency owners managing team workload allocation quickly outgrow Dubsado's single-client workflow model.
Dubsado pricing in 2026: the real cost for teams.
Before choosing a tool, it's important to calculate the full cost, not only the monthly sticker price, but what your team will spend over 2, 3, and 5 years of continued subscription.
Dubsado · subscription cost
Dubsado Starter costs $20/month ($240/year) for first 3 clients free. Premier: $40/month ($480/year) unlimited clients. Adding Asana for team PM ($3,000/year for 10 users) and Toggl for time tracking ($1,080/year): total agency stack $4,560/year.
$2,400 for Dubsado Premier over 5 years: agencies needing team PM and time tracking add $4,080+/year in additional subscriptions.
Melororium · flat fee
$29
4 people · flat
$59
15 people · flat
$119
25 people · flat
Creative agencies switch from Dubsado + Asana + a time tracker to Melororium when team growth makes managing three separate tools for client intake, project execution, and time billing unsustainable. Melororium provides client CRM linked directly to project Kanban boards and time tracking: one workspace that covers the full client lifecycle from first contact to final invoice.
What Dubsado doesn't have after the proposal is signed
Proposals · Studio
A /p/[token] proposal page with online acceptance that auto-creates the project. Dubsado has proposal and contract workflows: Melororium connects proposal acceptance directly to the project workspace.
Smart Onboarding · Studio
Role-based onboarding checklists with due dates for clients and team members. Dubsado's client portal handles forms and questionnaires: Smart Onboarding handles the actual delivery kickoff.
Budget Guardian · Agency+
Budget tracking tied to actual hours logged versus employee rates. Dubsado tracks project value from the contract side: not cost burn from the work side.
Project Alerts · Agency+
Automated alerts for stalled projects, deadline risk, and budget warnings. Dubsado workflows trigger on form submissions and payments: not on project health signals.
How to switch from Dubsado to Melororium.
Most teams complete the migration in 5–7 days. Here's the process that minimizes disruption while getting your team fully operational on Melororium.
Step 1
Export your data from Dubsado
Export your existing projects, tasks, client contacts, and historical time data from Dubsado as CSV or Excel files. Most project management and billing tools support data export from the Account Settings or Admin panel. Check Dubsado's Help Center for the exact export path: typically found under Settings → Data → Export. Save the exported files as a backup regardless of whether you proceed with the migration.
Step 2
Start the Melororium 14-day free demo
Sign up for the Melororium free demo at crm.melororium.com: no credit card required. You get full Agency plan access for 14 days (15 users, all modules): task tracker, kanban boards, time tracking, client CRM, invoicing, work reports, and the full team workspace. Use the demo to explore the interface and confirm Melororium covers your team's workflow before purchasing.
Step 3
Configure your workspace structure
Set up your client list, project templates, team member profiles, and billing rates in Melororium. Most teams complete the initial workspace setup in 2–4 hours. Import client contacts and project names from the CSV files you exported in Step 1. Configure the modules included with your plan to match your team's specific workflow: kanban boards, time tracking, CRM, and invoicing are ready to use out of the box.
Step 4
Run both tools in parallel for one week
Keep Dubsado active while your team tests Melororium on a live project for one week. This parallel-run period is the most important step: it lets your team build confidence in the new tool without the pressure of a hard cutover, and ensures no in-flight project work gets lost during the transition. Track time in Melororium, manage tasks in Melororium, and let the team ask questions before fully switching over.
Step 5
Purchase Melororium and cancel Dubsado
Once the team is comfortable with the Melororium workspace after the parallel-run week, purchase your plan: from $29/mo (Starter, 4 users) to $59/mo (Agency, 15 users) to $119/mo (Studio, 25 users). Log into Dubsado and cancel your subscription to stop the recurring charge. The migration is complete: your team now runs on Melororium: one flat monthly fee, no seat tax, no price increase as the team grows.
Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Melororium is the best Dubsado alternative for agencies that need team task management and time tracking after the client contract is signed. Dubsado handles client intake and contracts but has no Kanban PM or time tracking. Melororium Agency: $59/mo flat for 15 users, CRM, project boards, live timers, and invoicing in one workspace.
No. Dubsado has no Kanban boards, no team task assignment, and no time tracking. Agencies use Dubsado for client onboarding and then switch to Asana or ClickUp for project execution: creating a workflow gap between client management and delivery that Melororium eliminates with a unified workspace.
Yes. Melororium provides client CRM with linked project boards and invoice generation: covering Dubsado's CRM and billing functions while adding Kanban task management and live team timers. For agencies running Dubsado + Asana + a time tracker, Melororium replaces all three for $59/mo flat, with the full client lifecycle in one owned workspace.
Yes. One flat monthly fee covers your whole team: Starter $29/mo (4 users), Agency $59/mo (15 users), Studio $119/mo (25 users). Add a new team member and your price doesn't change. No seat tax, no per-user billing.
Related reading
Compare other alternatives
Dubsado not quite right? See how other tools stack up.
Flat fee · no seat tax
Ready to escape the seat-tax trap?
Consolidate your stack, drop Dubsado's per-seat bill and give the whole team one flat workspace. 14-day demo, no credit card.
$0
per seat, ever
28
instruments, one login
4–25
people on one price