Website Redesign Project

What is a website redesign project template?

A website redesign project template is a pre-built workflow that maps every phase of a site rebuild — from discovery and wireframes through design, development, QA, and launch — with task assignments, time tracking, and client review gates built into the structure. It replaces the combination of a Notion brief, a Figma handoff, a Google Doc for QA, and a Trello board for dev tasks that most web agencies cobble together per project.

Melororium's Website Redesign Project template gives your team phase-based Kanban columns (Discovery → Wireframes → Design → Development → QA → Launch) where each phase has its own task list, assigned owners, timers, and a client approval gate before moving to the next phase. Everything from the initial brief to the final sign-off lives in one workspace linked to the client CRM card.

Why website projects go over time and over budget

The most common reason a website redesign runs over is not scope creep — it's invisible scope creep. A client requests a small change to the navigation in the design phase. It takes a developer 4 hours to implement and isn't tracked as additional scope. The same happens with copy revisions, color changes, and "just one more section." By launch, 20 untracked hours have been added to a fixed-price project.

The second reason is phase ownership failure. When design hands off to development with no formal gate, developers start implementing half-finished screens. The design iteration happens in parallel with development — creating rework that could have been avoided with a formal approval step between phases.

How web agencies manage redesign projects effectively

Phase-based structure with client gates

Each phase ends with a Client Approval task. Design doesn't hand off to development until the client has approved the wireframes. Development doesn't hand off to QA until the client has reviewed the staging build. Each gate is a task that requires the client's explicit sign-off — tracked in the system, not assumed from a Slack reply.

Time tracked per phase for accurate future estimates

Each task in each phase has a timer. After the project closes, the work report shows: discovery took 12 hours, wireframes took 8 hours, design took 34 hours, development took 62 hours, QA took 9 hours. That data makes the next website estimate significantly more accurate — and protects margins on fixed-price projects.

QA checklist built into the launch phase

The QA phase includes a pre-built checklist: cross-browser testing, mobile responsiveness, form submission tests, 404 checks, page speed baseline, SSL verification, redirect mapping. Every item is a task with an owner. Nothing launches without the checklist complete.

Client CRM card linked to the full project history

Every phase, every approval, every logged hour, and every invoice connects to the client's CRM card. When a client comes back 18 months later asking about a decision made during development, the context is on the card — not in someone's inbox.

Website redesign template vs. ClickUp

ClickUp charges $12/user/month — $1,440/year for a 10-person web agency. Basecamp charges $15/user/month — $1,800/year. Both offer task boards but neither connects time tracking, CRM, and invoicing in the same workspace. Your team still needs Toggl for time and FreshBooks for billing.

Melororium Agency covers 10 users for $59/mo. Phase-based Kanban, time tracking, client CRM, and PDF invoicing — all connected, no additional tools. After the first year the saving exceeds $1,100 vs. ClickUp alone.