Design Studio Project Tracking
Built for design studios that juggle multiple client projects simultaneously. Track brief intake, design rounds, revision cycles, and final delivery, all with billable time attached.
How it works
- 1Start free demoRegister at crm.melororium.com — 30 seconds, no credit card.
- 2Load templateDesign-specific columns appear: Brief → Concept → Revisions → Approval → Delivered.
- 3Attach client cardLink each project to a CRM client card with contact, rate, and payment history.
- 4Track & billTimers run per task. Export a work report and generate an invoice at the end of the sprint.
What's included
Design workflow columns: Brief → Concept → Revisions → Approval → Delivered
Revision counter per task: know exactly which round you're on
Time tracked per designer, per project
Client approval status visible on the board
What is design studio project tracking?
Design studio project tracking is a system for managing creative work from brief to delivery, capturing every revision round, client sign-off, and billable hour along the way. It replaces the combination of email threads, shared drives, and ad-hoc Slack messages that most design teams use to coordinate client work.
Melororium's Design Studio Project Tracking template is built around the creative workflow, not the generic one. Columns are pre-set for creative work: Brief → Concept → Revisions → Approval → Delivered. Each task has a revision counter, a timer, and a link to the client CRM card, so your team never asks "which version did we last send to the client?"
Why design studios lose money on revisions
The most expensive line item in most design studios is untracked revisions. A client requests changes. A designer makes them. The change isn't logged, the time isn't tracked, and the invoice at the end of the month doesn't reflect the three extra revision rounds that added 8 hours to the project.
Multiply that across 10 clients running simultaneously, and a 5-person studio can lose $3,000–$5,000 per month in untracked revision time. The problem isn't that clients ask for too many revisions. It's that there's no system that makes revision rounds visible and billable.
How design studios track projects without losing creative flow
Revision rounds as first-class data
The template tracks revision rounds as a field on every task, not as a note in a comment thread. When a brief goes back to the client for approval and returns with changes, increment the revision counter. Filter by revision count at month end to see which clients are consistently over their contracted revision allocation.
Brief-to-delivery as a single thread
Instead of a brief in email, files in Dropbox, and feedback in Slack, everything lives on the task card. The brief is a task description. File attachments are linked. Client feedback comes in via the Client Portal add-on. Approval is a Kanban stage move. The complete history of a deliverable is on one card, visible to everyone on the team.
Time logged where the work happens
Designers start timers on the task they're working on. No context switching to a time tracking app. Hours accumulate per task, per project, per client. At the end of a project, pull a work report and see exactly how many hours each phase took: data that makes future estimates sharper.
Client approval as a workflow stage, not an email chase
The Approval column is a formal stage in the workflow. When a deliverable moves there, the designer is done; the ball is in the client's court. The Client Portal add-on lets clients see their deliverable status, leave structured feedback, and formally approve, without needing a Melororium seat or chasing them by email.
What a design studio spends on tooling with Melororium
Design studios often stitch together a board tool, a time tracker, and an invoicing tool, then move data between them by hand every week.
Melororium replaces that stack with one workspace. Starter plan covers 4 users for $29/mo. Agency covers 15 users for $59/mo. Kanban, time tracking, invoicing, and client CRM live on the same record, so a task's logged hours and a client's invoice come from the same data instead of three separate exports stitched together by hand.
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Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Yes. Add a custom field "Revision round" to any task. Track revision 1, 2, 3 without email threads.
The Client Portal add-on ($69 add-on) lets clients log in and see their project status, leave comments, and approve deliverables, without a Melororium account.
Yes. Assign tasks to any team member. Each person sees their own task list and runs their own timer.
No. Melororium runs in the browser at crm.melororium.com. Nothing to install.
Starter plan: $29/mo for up to 4 users. Agency: $59/mo for up to 15 users. No seat fees.
Start from a template
Pick a template, invite the team, start today.
Every template runs inside the same workspace: tasks, timers, CRM and invoices for up to 15 people at $59 a month. Add a hire, the price stays.
88
templates included
$59
per month, whole team
28
instruments, one login