ProofHub alternative
The flat-fee alternative to ProofHub.
ProofHub locks you into one flat monthly plan whether you use all the features or not. Melororium gives your team modular control: flat fee, no seat tax.
Common questions answered
What is Melororium?
Melororium is a modular team workspace that unifies task management, time tracking, client CRM, and financial reporting in one application. One flat monthly fee for your whole team: from $29/mo. No seat tax, no per-user billing.
How does Melororium replace ProofHub pricing?
Unlike ProofHub's recurring per-seat billing, Melororium charges one flat monthly fee for your whole team: Starter $29/mo (4 users), Agency $59/mo (15 users), Studio $119/mo (25 users). Add team members and your price doesn't change. No seat tax, no hidden costs.
Is Melororium a good alternative to ProofHub?
Yes. Melororium is a strong ProofHub alternative for digital agencies, small teams, and studios that need fast project management, built-in time tracking, and financial visibility: without paying per-seat subscription fees.
Is ProofHub's rigid flat pricing costing your team more than it should?
ProofHub's all-or-nothing pricing and limited reporting make it a poor fit for agencies that need granular time logs, client-specific CRM records, and professional invoice generation.
No native invoicing module
ProofHub manages tasks and discussions but does not generate client invoices. Agencies must export time data to a separate billing tool like FreshBooks or QuickBooks, creating a manual reconciliation step every billing cycle.
Time tracking lacks depth
ProofHub includes basic time logging, but lacks live team timers, idle detection, and per-task billable rate configuration. Agencies billing clients precisely need more than a simple time log.
Flat pricing with no flexibility
ProofHub Essential is $89/month flat regardless of team size: $1,068/year. For small teams under 6 people, per-seat tools are often cheaper. For larger teams, the features included may not match what the team needs.
Why teams are leaving ProofHub for Melororium.
No invoice generation: requires a separate billing tool alongside ProofHub.
Basic time tracking without live timers or per-task billable rate config.
$1,068/year flat: whether your team is 2 people or 100.
Native invoice generation that pulls directly from tracked project time.
Live team timers with per-task rates, idle detection, and daily logs.
$59/mo for 15 users (Agency): not $1,068/year for the same headcount.
Head-to-head feature breakdown.
See exactly how we compare against ProofHub on what matters.
What is ProofHub? A complete overview for 2026.
ProofHub is a project management and team collaboration platform founded in 2011 in India by Sandeep Kashyap. Built as an all-in-one alternative to email-based project management, ProofHub covers task management, file proofing, team discussions, Gantt charts, and time logging. The Essential plan costs $89/month flat ($1,068/year) regardless of team size. ProofHub's flat pricing model is its key differentiator: agencies with larger teams avoid per-seat scaling costs. However, ProofHub does not generate client invoices, and its time tracking lacks the live timer monitoring and per-task billing rate configuration that billable-hour agencies need.
What ProofHub does well
Flat monthly pricing regardless of team size: ProofHub Essential at $89/month covers 25 users, removing the per-seat cost concern that plagues tools like Asana or Monday.com. For teams of 15–30 people, this pricing model often delivers better value than per-seat alternatives at standard market rates.
Built-in file proofing with annotation and approval workflows: ProofHub's proofing module allows clients or reviewers to annotate creative files (images, PDFs, videos) directly in the platform, track review versions, and approve deliverables without external tools like Frame.io or review links.
Discussion-based team communication that keeps project context in one place: ProofHub's threaded discussions tied to projects and tasks reduce the volume of project communication that would otherwise scatter across email threads and Slack channels.
Who ProofHub is best for
Agencies with 15–40 team members who primarily manage deliverable-based projects with client review cycles: and who already have a separate invoicing process outside the PM tool. ProofHub delivers the most value when per-seat cost avoidance and client file proofing are the primary requirements.
Where it falls short
No native invoicing module: ProofHub manages tasks and discussions but does not generate client invoices. Agencies must export time data to a separate billing tool like FreshBooks or QuickBooks, creating a manual reconciliation step every billing cycle.
Time tracking lacks depth: ProofHub includes basic time logging, but lacks live team timers, idle detection, and per-task billable rate configuration. Agencies billing clients precisely need more than a simple time log.
Flat pricing with no flexibility: ProofHub Essential is $89/month flat regardless of team size: $1,068/year. For small teams under 6 people, per-seat tools are often cheaper. For larger teams, the features included may not match what the team needs.
ProofHub pricing in 2026: the real cost for teams.
Before choosing a tool, it's important to calculate the full cost, not only the monthly sticker price, but what your team will spend over 2, 3, and 5 years of continued subscription.
ProofHub · subscription cost
ProofHub Essential costs $89/month ($1,068/year flat). The Ultimate Control plan costs $180/month ($2,160/year). Both plans cover 25 users. Adding a separate invoicing tool like FreshBooks ($45/month, $540/year): combined annual cost for Essential + billing is $1,608/year.
$5,340 over 5 years on ProofHub Essential: before a separate invoicing tool.
Melororium · flat fee
$29
4 people · flat
$59
15 people · flat
$119
25 people · flat
Teams switch from ProofHub to Melororium when the absence of native invoicing and live timer monitoring becomes a recurring pain point. ProofHub covers task management and file proofing well, but agencies billing clients by the hour need per-task billable rates, live timer dashboards, and invoice generation: three capabilities Melororium provides natively for $59/mo flat.
How to switch from ProofHub to Melororium.
Most teams complete the migration in 5–7 days. Here's the process that minimizes disruption while getting your team fully operational on Melororium.
Step 1
Export your data from ProofHub
Export your existing projects, tasks, client contacts, and historical time data from ProofHub as CSV or Excel files. Most project management and billing tools support data export from the Account Settings or Admin panel. Check ProofHub's Help Center for the exact export path: typically found under Settings → Data → Export. Save the exported files as a backup regardless of whether you proceed with the migration.
Step 2
Start the Melororium 14-day free demo
Sign up for the Melororium free demo at crm.melororium.com: no credit card required. You get full Agency plan access for 14 days (15 users, all modules): task tracker, kanban boards, time tracking, client CRM, invoicing, work reports, and the full team workspace. Use the demo to explore the interface and confirm Melororium covers your team's workflow before purchasing.
Step 3
Configure your workspace structure
Set up your client list, project templates, team member profiles, and billing rates in Melororium. Most teams complete the initial workspace setup in 2–4 hours. Import client contacts and project names from the CSV files you exported in Step 1. Configure the modules included with your plan to match your team's specific workflow: kanban boards, time tracking, CRM, and invoicing are ready to use out of the box.
Step 4
Run both tools in parallel for one week
Keep ProofHub active while your team tests Melororium on a live project for one week. This parallel-run period is the most important step: it lets your team build confidence in the new tool without the pressure of a hard cutover, and ensures no in-flight project work gets lost during the transition. Track time in Melororium, manage tasks in Melororium, and let the team ask questions before fully switching over.
Step 5
Purchase Melororium and cancel ProofHub
Once the team is comfortable with the Melororium workspace after the parallel-run week, purchase your plan: from $29/mo (Starter, 4 users) to $59/mo (Agency, 15 users) to $119/mo (Studio, 25 users). Log into ProofHub and cancel your subscription to stop the recurring charge. The migration is complete: your team now runs on Melororium: one flat monthly fee, no seat tax, no price increase as the team grows.
Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
Melororium is the best ProofHub alternative for agencies that need native invoicing and advanced time tracking. ProofHub Essential costs $89/month flat ($1,068/year) with no invoice generation. Melororium Agency: $59/mo flat for 15 users, includes time tracking, client CRM, and native invoice generation, all missing from ProofHub.
No. ProofHub does not generate client invoices. Agencies using ProofHub for project management must add FreshBooks, Wave, or QuickBooks for billing: paying a separate subscription for what Melororium includes as a native module.
Yes. Melororium covers ProofHub's Kanban, task management, and milestone tracking while adding live team timers with per-task billing rates, client CRM with relationship history, and native invoice generation. For teams paying $1,068/year for ProofHub plus billing tool costs, Melororium's $59/mo flat fee delivers the full stack: no seat tax, no hidden costs.
Yes. One flat monthly fee covers your whole team: Starter $29/mo (4 users), Agency $59/mo (15 users), Studio $119/mo (25 users). Add a new team member and your price doesn't change. No seat tax, no per-user billing.
Compare other alternatives
ProofHub not quite right? See how other tools stack up.
Flat fee · no seat tax
Ready to escape the seat-tax trap?
Consolidate your stack, drop ProofHub's per-seat bill and give the whole team one flat workspace. 14-day demo, no credit card.
$0
per seat, ever
28
instruments, one login
4–25
people on one price