Team Capacity Planner
A capacity planning template for project managers and agency owners. Shows available hours per team member per week, accounting for leave and existing assignments, so you know whether the team can absorb a new project.
How it works
- 1Set contracted hoursEnter weekly available hours per team member. Accounts for part-time or reduced schedules.
- 2Committed hours load automaticallyActive task assignments and project hours pull from Kanban and Time Tracker.
- 3Leave reduces available hoursApproved vacation and sick days automatically reduce capacity in the weeks they fall.
- 4View available vs. committedGreen: capacity available. Yellow: near limit. Red: over capacity — redistribution needed.
What's included
Per-person weekly capacity view: contracted hours minus leave minus committed project time
Red/yellow/green capacity indicators by team member and week
Leave integration: approved absences reduce available hours automatically
Filter by team member, role, or project to spot redistribution opportunities
What is a team capacity planner?
A team capacity planner maps available working time per team member against committed project hours, for the current week and the weeks ahead. It answers the question managers and agency owners ask constantly: "Do we have the bandwidth to take on this project?"
Without a capacity view, most teams answer that question by gut feel. The account director says yes because everyone looks busy. The project manager says yes because they don't want to turn down revenue. Three weeks in, two projects are behind because the team never had the capacity to run both on schedule.
How capacity planning works in Melororium
Melororium builds a capacity view from three data sources that are already in the platform: approved leave (from the Team module), current task assignments (from Kanban and Projects), and logged hours versus estimates (from Time Tracker and Work Reports).
The result: a per-person, per-week view showing committed hours versus available hours. A designer with 32 hours committed across current projects in a 40-hour week has 8 hours of available capacity. A developer with 47 hours committed is at 117%: a red flag for quality and deadline risk.
What this template includes
The Team Capacity Planner template configures the capacity view with default contracted hours per role (adjustable per team member), leave integration, and project hour commitments. View by week or by month. Filter by team or individual.
Capacity planner built from your live project data
Melororium's capacity view is built directly from your live project and time tracking data, so there's no manual data entry and no separate subscription to sync. It's included in the same flat-fee workspace as the rest of the platform: $59/mo for 15 users on the Agency plan, or $29/mo for 4 users on Starter. Studio scales to 25 users at $119/mo.
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Frequently
Asked Questions
Have a question that needs a human to answer?
No problem, email us at support@melororium.com
As far as you have projects and leave scheduled. Typically most useful for 4-8 week forward visibility.
Yes. When a task is assigned or a leave request approved, the capacity view updates immediately.
Capacity data pulls from Time Tracker and Team modules, available in all plans. Starter $29/mo, Agency $59/mo, Studio $119/mo.
Yes. The capacity planner shows available hours per person after accounting for scheduled leave and current assignments. Before confirming a new project scope, check whether the team has the capacity to absorb it without overtime.
Start from a template
Pick a template, invite the team, start today.
Every template runs inside the same workspace: tasks, timers, CRM and invoices for up to 15 people at $59 a month. Add a hire, the price stays.
88
templates included
$59
per month, whole team
28
instruments, one login