Team Capacity Planner
A capacity planning template for project managers and agency owners. Shows available hours per team member per week, accounting for leave and existing assignments, so you know whether the team can absorb a new project.
14-day free demo · No credit card required
Tasks completed
127/150
On-time delivery
94%
Billable hours
240h
Client approval
98%
Hours logged this week
47.5h
What is a team capacity planner?
A team capacity planner maps available working time per team member against committed project hours — for the current week and the weeks ahead. It answers the question managers and agency owners ask constantly: "Do we have the bandwidth to take on this project?"
Without a capacity view, most teams answer that question by gut feel. The account director says yes because everyone looks busy. The project manager says yes because they don't want to turn down revenue. Three weeks in, two projects are behind because the team never had the capacity to run both on schedule.
How capacity planning works in Melororium
Melororium builds a capacity view from three data sources that are already in the platform: approved leave (from the Team module), current task assignments (from Kanban and Projects), and logged hours versus estimates (from Time Tracker and Work Reports).
The result: a per-person, per-week view showing committed hours versus available hours. A designer with 32 hours committed across current projects in a 40-hour week has 8 hours of available capacity. A developer with 47 hours committed is at 117% — a red flag for quality and deadline risk.
What this template includes
The Team Capacity Planner template configures the capacity view with default contracted hours per role (adjustable per team member), leave integration, and project hour commitments. View by week or by month. Filter by team or individual.
Capacity planner vs. resource management software
Dedicated resource management tools (Float, Resource Guru) charge $6-10/user/month — $720-1,200/year for a 10-person team. They're standalone products that require manual sync with your actual project data. Melororium's capacity view is built from your live project and time tracking data — no manual input, no sync lag. Included in the flat-fee workspace at $59/mo for 10 users.
Built for managers of 4–25 person teams
Flat fee, whole team
From $29/mo — no seat tax
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What's included
Everything you need, out of the box
Per-person weekly capacity view: contracted hours minus leave minus committed project time
Red/yellow/green capacity indicators by team member and week
Leave integration — approved absences reduce available hours automatically
Filter by team member, role, or project to spot redistribution opportunities
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Template FAQ
Frequently
Asked Questions
Have a question? Email us at support@melororium.com
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As far as you have projects and leave scheduled. Typically most useful for 4-8 week forward visibility.
Yes. When a task is assigned or a leave request approved, the capacity view updates immediately.
Capacity data pulls from Time Tracker and Team modules — available in all plans. Starter $29/mo, Agency $59/mo, Studio $119/mo.
Yes. The capacity planner shows available hours per person after accounting for scheduled leave and current assignments. Before confirming a new project scope, check whether the team has the capacity to absorb it without overtime.
Ready to use this template?
14-day free demo. Up to 4 team members. No credit card.